Kathy M. Sheehan Tatiana Diaz Albany City Hall

Mayor Director of Human Resources 24 Eagle Street, Rm 301
(p) 518-434-5049

(f) 518-434-5269

Notice of Job Opening

Position: Confidential Secretary

Applicants must meet the requirements outlined in the enclosed job

description.

• PLEASE NOTE that this position’s civil service jurisdictional

classification is Exempt.

Department: Police

Number of Vacancies
1

to be filled:

$43,000-$64,500 annually

Rate of Pay: Commensurate with qualifications and experience

Schedule: 37.5 hours/week

Application Deadline: UNTIL FILLED

All applicants must submit an application online via jobs.albanyny.gov

to be considered for the job opening.

Residency Requirement: YES

Per City Code § 62-1, all individuals hired by the City of Albany

municipal government must be or become residents of the City of

Albany within 180 days of hire. Failure to move into the City shall be

deemed a voluntary resignation.

The City of Albany is an Equal Opportunity /Affirmative Action Employer.

Posted on Tuesday, January 16, 2024

City of Albany

Pending Class. – Exempt

3-25-15

CONFIDENTIAL SECRETARY

DISTINGUISHING FEATURES OF THE CLASS: The incumbent works closely with

the department head on confidential matters. This position requires independent judgment,

integrity and discretion in carrying out secretarial, administrative and clerical responsibilities

and in dealing with employees and the public. The work generally involves all aspects of

preparation of moderately difficult correspondence, documents and forms and requires a

general understanding of office policies and procedures. The work is performed under the

direct supervision of the department head. Supervision of others is not typical of this class.

TYPICAL WORK ACTIVITIES: (Illustrative Only)

Acts as secretary to a department head which calls for the use of judgment and

experience in making decisions in accordance with established policies and procedures;

Performs all secretarial, administrative and clerical duties as assigned by the department

head;

Composes and types routine correspondence, applying a knowledge of departmental

operations and regulations;

Prepares reports, documents and forms using computer software systems, such as

Microsoft Office, etc.;

May read incoming mail and answer general correspondence;

May provide general information to the public by phone or in person;

Enters and retrieves information in an automated information system;

Performs related work as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL

CHARACTERISTICS:

Good knowledge of office terminology, personal computers and office equipment;

Good knowledge of Business English;

Ability to understand and carry out complex oral and written directions;

Ability to act independently;

Ability to be discrete, confidential and professional;

Ability to prepare written correspondence, forms and documents;

Ability to establish and maintain effective working relationships with employees, other

governmental officials and the general public;

Clerical aptitude;

Initiative;

Good judgment;

Resourcefulness;

Tact and courtesy;

Physical condition commensurate with the demands of the position.

MINIMUM QUALIFICATIONS:

None are required.

Confidential Secretary - CSC - 3-25-15, Page 1 of 1