GENERAL DESCRIPTION
Under general supervision, this position performs a variety of accounting, and technical work in the area of cash receipt, accounts payable, accounts receivable and reporting.
SUPERVISION EXERCISED
This position does not exercise supervision.
IMPORTANT AND ESSENTIAL DUTIES
Process cash receipts, including payments for a variety of transactions from various City Divisions and payments for various accounts receivable items. Verify, balance, and enter receipts daily; prepare bank deposits and related cash reports. Often requires researching payments to determine City Division and accounting numbers to apply. Maintain a petty cash fund. Assist with second notices or letters for accounts receivable items. Assist with electronic deposit identification and creation of required Cash Reports when needed.
Maintain the Accounting cashier database including the creation, entry and reporting of general ledger accounts and activity codes. Provide assistance as needed to other City Divisions using the same cashier database. Coordinates with the Internal Auditor and Finance Accountant on credit card related troubleshooting.
Assist with various aspects of accounts payable for the City, which includes processing purchase orders, invoices or statements from vendors, payment vouchers, trip reports, credit card statements, refunds, and additional associated data entry, reports, and balances.
Input data into several City specific Accounting databases.
Maintain detailed and complex accounting records.
Communicate information to internal and external customers regarding accounts payable and accounts receivable matters as well as accounting policies and procedures.
Assist other accounting personnel with difficult or complex accounting functions.
Directly assist internal and external auditors.
OTHER JOB RELATED DUTIES
Perform other job-related duties and responsibilities as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of:
Generally accepted Accounting procedures, principles, and practices.
Office practices, methods, and computer equipment.
Working knowledge of G-Suite, Google Docs, and Sheets and Excel.
Principles of financial recordkeeping.
Basic mathematical principles.
Skill to:
Operate a variety of office equipment including computers, calculators, scanners, and related technology equipment.
Use software including Microsoft Office, specifically Excel, Word, and Access.
Perform data entry with the speed and accuracy necessary for successful job performance.
Maintain time management with minimal direct supervision.
Organize effectively and multi-task various activities and projects.
Ability to:
Ability to multitask and be detail oriented.
Prepare and maintain accurate and complete records.
Perform accurate mathematical computations.
Assist others with difficult or complex accounts payable/accounts receivable work.
Effectively communicate with internal and external customers including supervisors, co-workers, vendors, and auditors
Establish and maintain cooperative working relationships with those contacted in the course of work, both internally and externally.
Follow and embrace the City of Abilene Core Values – Respect, Integrity, Service Above Self, and Excellence in All We Do.
Perform as a team member in a manner that accomplishes the Division’s mission and treats team members with dignity, courtesy, and respect.
Experience and Training Guidelines:
For positions with more than one level, all listed requirements at the lower levels are required at the higher levels. Any combination equivalent to experience and training to provide the required knowledge, skills, and abilities may be qualifying. Knowledge, skills, and abilities may be obtained through:
Experience:
Two (2) years of accounting work is required.
Education/Training:
A high school diploma or GED is required.
Supplemental training and/or college level course work in finance, bookkeeping or accounting is preferred.
License or Certificate:
No licenses or certificates are required.
Special Requirements:
Ability to work in a standard office environment.
Ability to push or transport a loaded cart.
Essential duties require the following physical skills and work environment:
With or without accommodation, the “X” indicates the overall strength demand of the position during a typical workday:
___ Sedentary – lifting of no more than 10 pounds
___ Light – lifting no more than 20 pounds; carrying up to 10 pounds
_X_ Medium – lifting no more than 50 pounds; carrying up to 25 pounds
___ Heavy – lifting no more than 100 pounds; carrying up to 50 pounds
___ Very Heavy – team lifting over 100 pounds; carrying more than 50 pounds
Physical Demand Codes: The following describes whether or not the position is expected to exert the physical demands listed during a typical workday as well as the overall frequency of the task:
Codes for how often:
N = No
E = Extensive (100 – 70% of the time)
M = Moderate (60 – 30% of the time)
I = Infrequent (20 – 10% of the time)
A = Almost Never (< 10% of the time)
Code / Task
_M_ Standing
_E_ Sitting
_M_ Walking
_I_ Lifting
_I__ Carrying
_M_ Pushing/Pulling
_N_ Overhead Work
_E Fine Dexterity
_I Kneeling
_I_ Crouching
_I_ Crawling
_M_ Bending
_M Twisting
_I Climbing
_I Balancing
_E_ Vision
_E_ Hearing
_E_ Talking
___ Other: _____________________