This is a Position-Based Test conducted in accordance with CSC Rule 111A.

Application Opening May 16, 2024

Application Deadline The application filing will be open continuously at least through Thursday, June 13, 2024, and may close any time thereafter.

Compensation Range: $128,050 - $163,514 Annually (Range A) (https://careers.sf.gov/classifications/?classCode=0922&setId=COMMN)

Appointment Type: Permanent Civil Service (https://careers.sf.gov/knowledge/role-types/)

Recruitment ID: PBT-0922-147262; RTF0147261-01155333

San Francisco Public Library (SFPL) is dedicated to free and equal access to information, knowledge, independent learning and the joys of reading for our diverse communities. The library system includes the architecturally significant Main Library in the citys Civic Center, 27 neighborhood branch libraries, two administrative buildings and four bookmobiles. With a collection of more than 3.7 million items, and circulation exceeding 11 million each year, SFPL serves more than 6 million visitors annually. The library system has extraordinary political and fiscal support that mandates an annual funding allocation from the citys property tax revenues, resulting in a budget of $171.2 million in FY 22. With a strong budget, SFPL has approximately 900 employees committed to outstanding public service.

In June 2018, the Library was named Library of the Year by Gale/Library Journal for its active promotion of San Franciscos values of inclusion, diversity, and equity and its ability to create programs and policies that support those democratic values. The library embraces its role as the most democratic of institutions, providing safe and welcoming facilities for all. Through a robust array of services and programs, the library places an emphasis on literacy and learning, digital inclusion, social justice, equity and healthy communities. To learn more about SFPL, please visit https://sfpl.org/.

Under general supervision, the Fleet and Logistics Manager will be responsible for developing and ensuring the continual improvement of the Library's delivery services, stockroom, and mailroom operations. This includes overseeing the fleet of the San Francisco Public Library's fleet, and managing staff and third-party services within the approximately 625,000 square feet of public and staff space comprising the Library system.

This role involves establishing effective work programs, methods, procedures, and schedules, as well as preparing annual budget estimates. The Fleet and Logistics Manager will direct the replenishment and purchasing of necessary equipment, supplies, and materials, including the management of the Librarys stockroom, supply, and mailroom. Additionally, the Fleet and Logistics Manager will enforce established safety regulations and procedures and implement employee disciplinary measures or contract enforcement measures as needed.

The essential functions of this position include:

Manages performance of delivery services and stock room staff responsible for taking and maintaining inventories of large stocks of materials, supplies, and equipment

Manages all aspects of the SFPL vehicle fleet, including but limited to regular maintenance, the processing of repair requests, and the purchasing of new vehicles and equipment

Maintains related stock forms, purchase order and records

Addresses problems requiring analyses of issues related to delivery services and stock room that may result in deviations from routine processes, new technology and/or additional resources

Establishes work programs, methods, procedures, and schedules

Directs replenishment and purchasing of needed equipment, supplies and materials, including management of the Librarys Stockroom, supplies, and Mailroom

Enforces established safety regulations and procedures, and employee disciplinary measures (or contract enforcement measures)

Preparing annual budget estimates

Establishes working relationships with others (e.g., vendors) at similar levels within the organization and coordinate budget preparation, monitoring of expenditures and financial reporting for the assigned section; and perform related duties as required

Communicates in orally and in writing with subordinate staff and other department personnel necessary to ensure delivery services and stock room activities run effectively

Minimum Qualifications:

Three (3) years of professional experience in fleet services management or storeroom operations; AND

Possession of a baccalaureate degree from an accredited college or university; AND

Possession of a valid California Drivers License

Substitution: Additional experience as described above may be substituted for the required degree on a year-for-year basis up to a maximum of two (2) years. One (1) year is equivalent to thirty (30) semester or forty-five (45) quarter units.

One year of full-time employment is equivalent to 2000 hours. (2000 hours of qualifying work experience is based on a 40-hour work week.) Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.

Desirable Qualifications:

These may be used to differentiate job finalists at the end of the selection process prior to a job offer.

Ability to plan, program, execute and manage daily logistics operations

Knowledge in developing, maintaining, and regulating policies

Experience in fleet management

Ability to analyze operations and identify potential improvements in delivery service

Strong computer skills, well versed in Excel, Outlook and Teams

Strong project management skills

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications listed above. Applications that do not appear to meet the minimum qualifications will not move forward in the recruitment process.

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at https://sfdhr.org/how-verify-education-requirements.

Note: Falsifying ones education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Selection Procedures:

After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes the following:

Minimum Qualification Supplemental Questionnaire (Weight: Qualifying):

Candidates will be required to complete a MQSQ as part of the employment application. This MQSQ is designed to obtain specific information regarding an applicant's experience in relation to the Minimum Qualifications (MQ) for this position. The MQSQ will be used to evaluate if the applicant possesses the required minimum qualifications.

Supplemental Questionnaire (Weight: 100%):

Supplemental Questionnaire (SQ) is designed to measure the knowledge, skills, and abilities in supervisory competencies as well as job-related areas which may include but not be limited to: critical thinking, decision making, innovative problem solving, professional integrity & ethics, oral communication, building & maintaining relationships, involving others (engaging teams), managing performance, teamwork, managing & facilitating change, and thinking & acting systematically.

Candidates who meet the minimum qualifications will be emailed the supplemental questionnaire to the address listed on the candidates online application. Candidates will be required to respond to the supplemental questionnaire in the time frame indicated and must submit the completed questionnaire as directed in order to have it evaluated. Responses cannot be changed once submitted. Candidates will be evaluated based on their supplemental questionnaire responses. Candidates must achieve a passing score on the supplemental questionnaire in order to continue in the selection process and will be placed on the confidential eligible list in rank order according to their final score. After the confidential eligible list is adopted the department may administer additional selection procedures to make a final hiring decision.

Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Certification

The certification rule for the eligible list resulting from this examination will be the?Rule of the List.

Eligible List/Score Report:

A confidential eligible list of applicant names that have passed the civil service examination process will be created and used for certification purposes only. An examination score report will be established, so applicants can view the ranks, final scores, and number of eligible candidates. Applicant information, including names of applicants on the eligible list, shall not be made public unless required by law. However, an eligible list shall be made available for public inspection, upon request, once the eligible list is exhausted or expired and referrals resolved. The eligible list/score report resulting from this civil service examination process is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six (6) months and may be extended with the approval of the Human Resources Director.

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. [Note: The correction of clerical errors in an announcement may be posted on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 110.4. Such appeals must be submitted in writing to the Department of Human Resources, 1 S Van Ness Avenue, 4th Floor, San Francisco, CA 94103-5413 by close of business on the 5th business day following the issuance date of this examination announcement. Information concerning other Civil Service Commission Rules involving announcements, applications and examination policies, including applicant appeal rights, can be found on the Civil Service Commission website at http://sfgov.org/civilservice/rules.

Terms of Announcement and Appeal Rights:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations. Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is abuse of discretion or no rational basis for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director. Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Additional Information Regarding Employment with the City and County of San Francisco

Information About The Hiring Process (https://sfdhr.org/information-about-hiring-process)

Conviction History

Employee Benefits Overview (https://sfdhr.org/benefits-overview)

Equal Employment Opportunity

Disaster Service Worker (https://sfdhr.org/disaster-service-workers)

ADA Accommodation

Veterans Preference (http://sfdhr.org/information-about-hiring-process#veteranspreference)

Seniority Credit in Promotional Exams

Right to Work (https://sfdhr.org/information-about-hiring-process#identification)

Copies of Application Documents

Diversity Statement (https://sfdhr.org/information-about-hiring-process#diversitystatement)

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

Select the Im Interested button and follow instructions on the screen.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the Senior Human Resources Analyst, Raymond Wang, by telephone at (415) 437-4829, or via email: raymond.wang@sfpl.org.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.