Closing Date:
01/31/2022 CITY OF CINCINNATI - CIVIL SERVICE COMMISSION - OFFICIAL BULLETIN
Examination No. 22-02
OPEN TO THE PUBLIC WITH CINCINNATI PUBLIC SCHOOL SYSTEM
TRANSCRIPTS MUST BE SUBMITTED WITH APPLICATION TO VERIFY YOU MEET THE EDUCATIONAL REQUIREMENTS. YOUR APPLICATION WILL BE CONSIDERED REJECTED IF YOUR TRANSCRIPT IS NOT DOWNLOADED WITH YOUR APPLICATION NO LATER THAN MONDAY, JANUARY 31, 2022.
TITLE: ASSISTANT BUYER
SALARY RANGE: $25.87 - $29.56
APPLICATION DEADLINE: Monday, January 31, 2022 by 5:00 PM
GENERAL STATEMENT OF DUTIES: This position is assigned to provide strategic support to the Purchasing Department. This position provides assistance in the procurement area of materials and services for the Cincinnati Public Schools (CPS) utilizing a PC with related financial software to perform the job duties.
EXAMPLES OF WORK PERFORMED:
Review requisitions.
Determine appropriate vendor and method of procurement.
Obtain price quotes and data to complete purchase orders.
Review completed purchase orders.
Assist in writing and formatting specifications.
Establish bid terms and conditions, revising specifications as needed and analyzing and
evaluating bids received for recommendation of awards.
Draft docket items.
Recommend price adjustment or submissions and resolve delivery problems in conjunction with
site receiving offices.
Identify delivery points and payment terms.
Ascertain program needs and requirements.
Advise site and department staff on purchasing procedures and requirements.
Develop or revise procedures as needed.
Attend meetings as necessary.
Assist with maintaining current active file and record of vendors.
Evaluate vendors on delivery response time, quality of goods and services, discount schedules,
invoice procedures and dependability.
Prepare correspondence, memos and reports.
Maintain records and files.
Provides internal customer service by developing and maintaining working contacts with
department users/requesters.
Assist with identifying customer requirements and specifications via needs analysis,
market research and participation on user group meetings.
Assist with acting as a consultant to departments by advising them on products, vendors,
guidance and assistance in compiling, writing and reviewing technical and
contractual specifications.
Provide external customer service by developing and maintaining working contacts with
vendors.
Prepare, type, word process and proofread a variety of documents, including general
correspondence, agendas and reports.
Answer telephone and provide assistance to other CPS staff and the public.
Operate a variety of equipment including PC, scan/copy machine, and facsimile machine.
May assume the duties of absent employee within the department.
May perform a variety of administrative related duties.
Performs related duties as required.
EXAMPLES OF REQUIRED KNOWLEDGES, SKILLS AND ABILITIES (KSAs)
(Illustrative only. Any one position may not require all of the listed KSAs nor do the listed examples include all the KSAs which may be required.)
Knowledge of:
CPS department policies, procedures and rules as they relate to assigned area of activities.
professional standards of ethics and conduct.
basic Purchasing Laws, Rules, Ordinances and Regulations.
basic mathematical principles, including Algebra.
basic technical specifications for a wide variety of commodities.
English usage, spelling, grammar and punctuation in business English and technical writing.
Typing and word processing techniques.
basic evaluation of bids, contracts, and negotiations.
Laws, Regulations, Procedures and Polices relating to the Board of Education purchasing
function, and to assist in making decisions based upon such interpretations.
Ability to:
apply general procurement principles and knowledge.
problem solve procurement related questions and issues.
assist in recommending awards of bids accordingly.
utilize time management skills.
work without close supervision.
communicate clearly and concisely, both verbally and in writing.
maintain confidentially of information.
establish and maintain effective working relationships with key stakeholders.
operate modern office procedures, methods and computer equipment including a PC and related
Financial software required to perform the job duties.
prepare, edit and proofread a variety of documents and correspondence.
work occasional overtime or other than normal shift to meet work schedules.
perform multifaceted tasks concurrently with minimum supervision.
enter and review requisitions and purchase orders.
establish and maintain effective working relationship with department officials, co-workers,
other employees and vendor representatives.
be a self-starter.
REQUIRED EDUCATION AND EXPERIENCE:
Must have a Bachelor’s Degree in Business Administration from an accredited college or university or equivalent in the following course areas: business, communication, mathematics, and economics or a closely related field plus one year of buying experience in the procurement of supplies and services OR one year of experience in a governmental procurement department.
MILITARY EDUCATION & EXPERIENCE EVALUATION:
Military education and experience may be substituted for college level course work at the lower and upper division baccalaureate and graduate levels and apprenticeship training at the vocational certificate level on a case by case basis based on the American Council on Education (ACE) Military Guide recommendations.
OTHER REQUIREMENTS:
Must have a valid Driver’s License.
PROBATIONARY PERIOD:
240 working days
EXAM DETAILS: Date: Tuesday, February 8, 2022 / Time: TO BE SET / Location: TO BE SET
SUBJECTS AND WEIGHTS OF TEST SECTIONS:
The selection process is worth 100% of the exam grade and consists of a written exam. The passing score will be determined after the examination by the Civil Service Examiner together with the Secretary. Determination of the passing score will be based on the job analysis, analysis of examination results, consultation with subject matter experts or other professional methods. Veteran's points will be added to passing scores.