Department Coordinator, Post-War and Contemporary Art The Company Being part of the Christie’s team is an enriching experience. Whether you work within one of our Specialist Departments, or in our more operational focused roles, we are all working together with one common goal in mind; to continue the success of this 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business. The Role Supporting both the Deputy Chairman, Post-War & Contemporary Art and Vice Chairman, 20th and 21st Century Art, this role is instrumental in client communication, overseeing top priority consignments, and interacting with global stakeholders. The ideal candidate should have strengths in multitasking and organization as well as communication. Specific duties & responsibilities will include but are not limited to Liaise between senior business getter and clients to obtain necessary information for sales agreements (both auction and private sales); consolidate for deal review and approval Manage consignment process from start to finish, including but not limited to drafting paperwork, arranging for shipment of works in timely fashion, obtaining and disseminating information to relevant sale teams and ensuring any issues are addressed accordingly Keep clients informed of all stages of the sales process from start to finish, including but not limited to property collection, updates to contracts and/or estimates, charges, sale results and settlements Manage appraisals by liaising between client, specialists and the Estates, Appraisals & Valuations department Provide support in creating proposals and pitches, which includes gathering item details and images Respond to client enquiries in a timely and professional way Support senior business getters in looking after clients; ensure they are invited to relevant events, receive catalogues, etc. Organize client viewings and coordinate between Specialists, Operations and Client Services teams to ensure exceptional client experience Meet and greet clients when required Prior to auctions, ensure clients receive information on upcoming lots and access to the lots when requested Following the auctions, ensure clients receive invoices in a timely fashion and coordinate outgoing shipments as needed Receive incoming phone calls, answering basic questions regarding the business in a polite and professional manner Organize and book travel, create travel schedules and obtain necessary approvals Complete and submit expense reports in a timely manner Support with calendar management, appointment reminders, meetings and conference calls Compose and edit correspondence, and manage specialist’s inbox Register bids with Bids Department in advance of auctions Work closely, efficiently and effectively with other specialist departments including international and regional offices, support departments, external organizations, individuals and institutions. Other duties and projects as assigned by manager The Candidate Exceptional client service skills including strong verbal and written communication skills Strong interpersonal skills demonstrated with superiors, clients and peers Strong attention to detail and follow-up skills Excellent communication and interpersonal skills, including superior written and spoken communication Ability to work collaboratively across multiple groups and sites Ability to remain calm in stressful situations Ability to creatively problem solves Ability to work independently and as part of a team Strong knowledge of Excel, Outlook, knowledge of COS and JDE a plus The Benefits Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums) 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits) Life Insurance - 3x base salary (100% paid by Christie’s) Disability Insurance (100% paid by Christie’s) Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks. Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year Annual Discretionary Performance Bonus Plan Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice. Perks and Discounts through Zo and Plum Benefits Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces. Close Date: May 24th, 2024 *Posted salary range does not include discretionary bonus compensation and overtime pay. Compensation Range Salary: $55,000.00 - $57,000.00 Christie’s is the world’s leading art business. Since 1766, we are known for our extraordinary art, unparalleled service and expertise, as well as international glamour. Every year, we offer around 350 live and online auctions in over 80 specialist categories – including all areas of fine and decorative arts, Asian art and luxury collectables – as well as a long and successful history of private sales. Contact us in 46 countries, or visit one of our 10 international salerooms in London, New York, Hong Kong, Paris, Geneva, Milan, Amsterdam, Dubai, Zürich and Shanghai. Our Recruitment Privacy Notice can be found here