Description
Christie's International Real Estate is seeking a skilled and dynamic Office Support Administrator to join our team at our Mahwah Sales Gallery. As the backbone of our office operations, you will play a key role in supporting our sales team and ensuring the smooth and efficient functioning of our office.
The ideal candidate is service-oriented, detail-focused, and has a strong grasp of technology. Exceptional organizational abilities and a collaborative mindset are essential for this role. Your responsibilities will span administrative tasks, marketing and advertising support, social media management, and customer service.
Responsibilities
•Act as the welcoming face of the office, providing outstanding service to clients, agents, vendors, and visitors.
•Support the branch manager and oversee office operations, including handling general administration tasks such as supply orders, equipment maintenance, onboarding new agents, file management, and maintaining a pristine office environment.
•Offer guidance and assistance with office systems.
•Manage orders for business cards, name badges, and other miscellaneous tasks like zip forms, digital ink, and company program support.
•Assist sales agents with marketing, advertising, and technology needs, utilizing company resources.
•Provide support for social media and marketing campaigns.
•Help agents prepare materials for Open Houses.
•Carry out various other administrative tasks as assigned.
Qualifications
•High school diploma or equivalent.
•2 years of experience in a customer-centric business environment, including office operations.
•Real estate background preferred, but not required.
•Strong customer service and excellent verbal and written communication skills.
•Ability to effectively interact with customers and team members at all levels.
•Proficient with computer applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint), Adobe Suite, Canva, and web browsers.
•Skilled in social media platforms, including Facebook, LinkedIn, Twitter, Instagram, and company web pages.
•Comfortable working in a fast-paced environment and handling multiple assignments with competing priorities.
•Creative problem-solving abilities.
•Highly motivated and adept in both administrative and technology tasks.
•Capacity to multitask, prioritize, and adapt to evolving business needs.