ChristianaCare, the largest healthcare system in Delaware is searching for a dynamic Administrative Project Coordinator for our Medical Group Business Office team.

This multi-skilled Project Coordinator will directly report to the Transformational Manager and will support our Vice Presidents and key partners in planning, coordinating, and organizing various activities and tasks across the Medical Group. The Administrative Project Coordinator will provide project support to operational leaders to ensure on-time completion of Medical Group Initiatives and large-scale project support and create tool tracking systems and set-up (e.g., Microsoft SharePoint, Power Automate, MS Teams, OneNote, and Outlook).

This role will manage, administer, and coordinate various strategy projects and programs that support the Strategic Execution Team's focus on coordinating activities including, but not limited to, scheduling, tracking of milestones and project deliverables, team workforce management tool setup, and administration and communications.

Delivering health, not just health care is our promise to our community. Be a part of an organization that makes a difference and impacts the lives of each other and the communities we serve through our commitment of being excellent today and even better tomorrow.

Work Schedule

• Monday - Fridays

• No weekends/holidays

• This role offers opportunity for a hybrid blend of both remote and on-site work.

• Opportunities for work-life balance!

Benefits and Incentives

• Full Medical, Dental, Vision, Life Insurance, etc.

• Two retirement planning offerings, including 403(b) with company contributions.

• Opportunity for great work-life balance.

• Generous paid time off with annual roll-over and opportunities to cash out.

• 12 week paid parental leave.

• Tuition assistance

• Incredible Work/Life benefits including annual membership to care.com, access to backup care services for dependents through Care@Work, retirement planning services, financial coaching, fitness and wellness reimbursement, and great discounts through several vendors for hotels, rental cars, theme parks, shows, sporting events, movie tickets, insurance and much more!

***Remote Work Opportunities: Whether a position can be supported for remote work will be assessed based on whether ChristianaCare is able to meet the business requirements of the proposed remote location.***

Key Responsibilities

• Partnering with the strategic execution team on large-scale projects, supporting project tracking, documentation, timelines, and execution.

• Monitoring project progress to ensure expected outcomes are achieved.

• Designing, developing, and deploying tools for smaller-scale projects. (Examples include status reports, communications, etc.)

• Partnering directly with key stakeholders in a variety of healthcare settings and specialties, such as frontline caregivers, the Medical Group, and system-level executives

• Establishing, managing, and continually improving processes with improved workflows and automation to establish efficiency.

• Coordinating the schedule of activities as directed by the Director of the Medical Group and serving as a primary point of administrative contact and liaison with practice locations on various activities.

• Support project management activities, scheduling, coordination, and tracking milestones and project deliverables, ensuring quality and integrity across the Medical Group. 

• Acts as a liaison between the Medical Group Business Office, leadership, and colleagues to ensure timely completion of obligations.

• Support the Portfolio Management and Project Management activities, ensuring the currency, quality, and integrity of the information, while providing consistency in content and "look and feel" across the enterprise.

• Work with Practice Transformation Team to ensure effective resource management is tracked.

Position Qualifications

• Bachelor’s degree required.

• 2-3 years of project coordination experience required.

• Minimum of one year required demonstrated experience in supporting a team.

• Minimum of one year required demonstrated experience and ability in successfully utilizing "soft skills" or "people skills".

Why ChristianaCare

ChristianaCare is rated by Forbes as the 2nd best health system for diversity and inclusion, and the 29th best health system to work for in the United States, and by IDG Computerworld as one of the nation’s Best Places to Work in IT. ChristianaCare is rated by Healthgrades as one of America’s 50 Best Hospitals and continually ranked among the nation’s best by U.S. News & World Report, Newsweek and other national quality ratings.

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