We are seeking a highly organized and proactive individual to join our team as an Office Manager for our Austin location. As the Office Manager, you will play a vital role in ensuring the smooth day-to-day operations of our office, overseeing various administrative tasks, and acting as a liaison for the company in the region. If you have a keen eye for detail, exceptional multitasking abilities, and excellent communication skills, we invite you to apply for this exciting opportunity!

Responsibilities:

• Day-to-Day Operations: Manage various operational tasks such as purchasing, receiving, pre-palletization process, invoicing jobs, and inventory management. Ensure efficient and accurate execution of these tasks to support smooth operations.
• Permitting: Handle permitting processes for jobs located south of Waco, ensuring compliance with regulatory requirements and timely approvals.
• Change Orders: Review change requests, evaluate their impact, and create change orders accordingly. Maintain clear documentation of changes to ensure transparency and effective communication with stakeholders.
• Communication and Coordination: Maintain regular communication with General Contractors (GCs) and Project Managers (PMs) to provide updates and status reports on ongoing jobs. Act as a reliable point of contact and company representative for the region.
• Administrative Support: Assist PMs with administrative tasks as needed, providing efficient and effective support to ensure smooth project execution.
• HR for Austin: Take on HR responsibilities for the Austin office, including recruiting and interviewing potential employees. Play an integral role in building a talented and cohesive team.
• Inspections: Schedule inspections and upload reports promptly to ensure compliance and project progress tracking.
• Submittals: Manage the submittal process, ensuring timely submission of required documents and coordination with relevant stakeholders.
• Closeouts: Facilitate project closeout processes, ensuring all necessary documentation and approvals are obtained and properly recorded.
• Miscellaneous Tasks: Handle various miscellaneous tasks, such as ordering supplies, making store runs, scheduling deliveries, and maintaining a clean office environment.

Qualifications:

• Strong organizational skills with exceptional attention to detail.
• Excellent communication skills, both verbal and written.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in administrative and operational tasks, including purchasing, inventory management, and invoicing.
• Experience with permitting processes and change order management is highly desirable.
• Familiarity with HR responsibilities, including recruitment and interviewing, is a plus.
• Knowledge of inspection procedures and submittal processes is advantageous.
• Proficient in using relevant software and tools for data management and documentation.
• Strong problem-solving and decision-making abilities.
• Valid driver's license and reliable transportation.

By joining our team as an Office Manager, you will contribute to our success in delivering outstanding service to our clients. Apply now to take the next step in your career and be a key part of our Austin office!