BASIC FUNCTIONS

The Facility Service Director (FSD) is responsible for the repair and maintenance of the agency’s buildings, equipment, grounds and vehicles in accordance with all local, state, federal and agency policies. All facilities and equipment will be kept in a hygienic, safe and presentable condition. This director will coordinate outside service vendors and volunteers when recommended to restore facilities, equipment or grounds to proper condition. The Facilities Services Director works under the general supervision of the Chief Financial Officer (CFO) and coordinates all work with Program Directors (PD). The FSD holds a salaried position. The FSD is on call for emergencies, 24 hours a day.

QUALIFICATIONS

Minimums of 5-10 years of experience in facility management, as well as, direct supervisory experience in the field are required. Knowledge of light construction, electrical, plumbing and heating, ventilation and air condition is needed. Two years college and/or technical school training and Class A Contractor License preferred. Ability to transport equipment and staff to multiple locations. Must have a valid Virginia Driver’s License or Commercial Driver’s License. Must be willing to participate in a professional organization and to obtain ongoing training in the field of facility management. This director must relate well to children and adults.

NATURE AND SCOPE

The Facility Service Director oversees all agency buildings, equipment, grounds and vehicles and manages the physical and staff resources necessary to maintain optimum operation. Responsibilities include but are not limited to the following general areas:

General Management

• Serves on Facility Management Committee
• Provides preventative and continuous maintenance inside/outside buildings, equipment and grounds
• Provides preventative and continuous maintenance inside/outside vehicles
• Establishes and maintains regular communication with PD and other administrative personnel regarding facility needs
• Contracts with outside service vendors for repairs or services as appropriate and with CFO approval
• Establishes long term repair, replacement and housekeeping needs
• Maintains a clear and organized work area in accordance with local, state and federal health, safety, licensing and building guidelines

Staff

• Recruits, screens, hires and dismisses all facility service staff according to agency personnel policy and subject to approval of the CFO
• Establishes time and work schedules and follows all governmental guidelines
• Evaluates staff at initial and annual anniversaries and recommends salary increases and promotions to CFO as appropriate
• Provides staff with necessary training and operational supervision

Finances

• Maintains all applicable compensation and expenses within budgetary guidelines, including signatory authorization on invoices and timesheets
• Informs the CFO of additional facility needs not covered by the budget

Inclement Weather

• Ensures building, parking lots and grounds are suitable for occupancy
• Arranges in advance for supplies and services
• Notifies Facility Service Staff of emergency work schedules

Other

• Other duties as assigned by CFO.