Children's Home Society of California (CHS) is a multi-service, non-profit agency providing Early Learning and Education Programs in multiple counties in California. Come join our team and contribute your talents to supporting families, child care providers, and communities while we work together building brighter tomorrows for children today!

CHS provides a robust benefits package, which includes: 100% employer paid medical, dental, and vision coverage for eligible employees and their eligible dependents; 10% employer paid pension plan contribution for eligible employees; monthly vacation accrual; 12 paid holidays; sick leave benefits; and much more.

COVID-19 considerations: CHS cares deeply about your health and safety. CHS has established health and safety procedures for all offices and follows local, state, and federal requirements.

Work from home and hybrid schedules are available for some positions dependent on the job duties and responsibilities and are subject to applicable agency policies and procedures.

This is a Full-Time, Non-exempt Position.

Under the supervision of Children’s Home Society of California’s (CHS) Program Manager the Program Assistant will:

· Assist with record keeping, data entry, copying, filing, word processing and large mailings

· Provide general office support and telephone reception coverage

· Maintain all records in a high-quality manner and within record protection, retention, and destruction guidelines

· Adhere to all agency policies and procedures, as well as applicable contractual and governmental regulations

· Assist with sending documents via mail or fax

· Assist staff within multiple departments in collecting, processing, and mailing documents as needed

· Scan all documents received by mail, fax, drop box into current software, Care Control 3

· Create and disassemble records as needed

· Assist staff with making phone calls and sending emails to the families and/or providers we serve as needed

· Perform other duties and responsibilities as assigned

QUALIFICATIONS:

· High School Diploma or Equivalent

· Minimum two (2) years general office experience with data entry as a primary responsibility

· Ability to complete data entry duties with a high-level of accuracy

· Prior non-profit experience preferred

· Ability to prepare written correspondence

· Ability to prepare and present effective written work, provide strong attention to detail, and produce error-free work

· Excellent written and verbal communication skills, including the ability to communicate effectively with all levels of the agency staff

· Proactive self-motivator with a professional, positive, and flexible attitude

· Excellent organization skills and the ability to manage multiple projects and meet deadlines

· Ability to work both autonomously and collaboratively in a fast-paced environment with a strong work ethic

· Demonstrated ability to exercise sound judgment

· Commitment to CHS’s core mission and values, and an ability to model

those values in relationships with colleagues and partners

· Bilingual skills in Spanish desired

· Knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint)

· Automobile, valid driver’s license, good driving record, and automobile insurance. This requirement may be waived for some positions if another form of reliable transportation is available

· Ability to travel via air and surface transportation, including travel between multiple offices

SALARY SCALE:

Entry level pay for this position is $20.00 per hour; the full pay scale is $20.00 to $23.40. Advancement on pay scale is based on qualifications, such as experience and education, and eventual job performance. Excellent benefits are provided including 100% employer paid medical, dental, and vision premium coverage for eligible employees and their eligible dependents and 10% pension plan contribution for eligible employees.

CHILDREN’S HOME SOCIETY OF CALIFORNIA IS AN EQUAL OPPORTUNITY EMPLOYER

SMOKE-FREE/DRUG-FREE WORK ENVIRONMENT

Job Type: Full-time

Pay: $20.00 - $23.40 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• general office: 2 years (Preferred)
• telephone reception: 2 years (Preferred)
• Non-profit: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person