Child Care Solutions Position Description

Reporting relationships:

Reports to: Finance Director Supervises: None

Summary Description:

The Accounting Specialist is responsible for ensuring the agency’s financial records are accurate and complete. This includes creating budgets, forecasting expenditures, and ensuring that the grants stay within its financial limits and guidelines.

Essential Functions:

1. Reconciling accounts and making note of debits and credits that have not posted.

2. Assisting the finance director in creating budgets and forecasting expenditures for a project.

3. Printing paychecks and initiating direct deposits to pay employees and assist with payroll as needed.

4. Generating financial reports as requested by the finance director, the board, and the executive director.

5. Analyzing variances and finding ways to stay within budget.

6. Analyze spending and communicate to management if there are areas that put the program at risk for overspending or underspending.

7. Implementing new or revised financial policies and systems for better financial management.

8. Collaborating with management staff to ensure timely and accurate delivery of expenditures and program requests.

9. Sorting and coding invoices, posting financial transactions, and reconciling statements from vendors.

10. Identifying and correcting errors that occur due to data entry.

11. Assist the Finance Director with all aspects of the agency’s fiscal operation in compliance with the Finance Policies & Procedures and GAAP.

12. Assist the Finance Director with providing necessary documents for the annual agency independent financial audit.

13. Filing tax returns.

14. Participates in agency staff meetings.

15. Performs these responsibilities with the understanding that responsibilities and tasks may be modified or expanded over time.

Qualifications:

Education:Must possess a Bachelors’ Degree in Accounting, Finance, Business Management, Economics, or other related field. Strong preference will be given to those with a professional certification such as a CPA (certified public account) or CMA (certified management accountant).

Experience:Requires 2 years’ accounting and budgeting experience.

Competencies:Requires proficiency in accounting information systems, Excel and MS Office, financial analysis skills for assessing the viability of projects. Experience in budget development. Strong mathematics knowledge to make calculations and prepare budgets. Strong verbal and written communication skills for explaining complex financial concepts in easy-to-understand terms, time management, and organizational skills for juggling multiple tasks. Analytical skills for identifying discrepancies and finding ways to stay within budget. A keen attention to detail.

Level of responsibility:Works with little supervision, exercises high degree of discretion and independent judgment.

Working Conditions:

Schedule:Primarily days, but work may at times require additional hours

Work Environment:Agency’s Syracuse office

Travel:Some local travel, occasional regional travel for trainings and meetings

Customer Responsibilities and Contacts: Extensive interactions with agency staff and frequent contact with Board members and providers; frequent contact with vendors and contractors

Physical Requirements:

· Manual dexterity sufficient for frequent use of telephone, keyboard, calculator, and other office equipment

· Ability to receive and convey detailed information.

· Ability to sit at a desk for 6 - 7 hours per day.

· Light work: Occasional lifting of up to 20 pounds of equipment or material

Salary Grade: 5

$59,832-$72,872

Job Type: Full-time

Pay: $59,832.00 - $72,872.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Ability to Relocate:

• Syracuse, NY: Relocate before starting work (Required)

Work Location: In person