Job Summary:
The Copy Room Supervisor is responsible for performing various duties, tasks, and responsibilities including transporting interoffice mail, sorting parcels from the United States Post Office to ensure that they are delivered the proper department, soring regular US mail and distributing to appropriate parties, and making copies as required by teachers, administrators and others in the school to serve the needs of the student body.

Essential Functions:

• Sorts packages and groups them into different categories for easy dispatch and safe handling during delivery to prevent damage of sensitive packages if they were mixed up with non-sensitive ones
• Collects mail and packages from staff at the School, including spelt out addresses of where they will be sent
• Works with courier services and postal offices
• Gathers inventory items and evaluate seasonal inventory counts, recording inventory items and materials
• Checks various postal rates and weight options to get best prices to save cost
• Fills relevant details in distribution and shipping forms, providing accurate information to ensure that mails are delivered to the right locations and people
• Maintains supplies, including shipping and mailing envelopes, boxes, markers, forms stickers, tapes, and copy machine supplies available to ensure that they don’t go out of stock
• Answers inquiries from employees about posting rates and duration and also informs them about special posting packages and promotions
• Keeps the mailroom organized by properly arranges the bundles of mail and packages coming in to prevent littering and jam-packing in the office space
• Weighs employee items to be mailed to get the right weights and assigns the proper amount of postage to them
• Trains mailroom clerks that are new to the School, putting them in-line with best practices and organizational mailing procedures
• Provides copies of papers and documents to the teachers and administrators as needed to aide in student instruction
• Communicate with the copier service department to schedule service calls
• Understands how to properly use and operate a sophisticated copy machine
• Performs other related duties as assigned

Minimum Requirements:

• High School Diploma
• Excellent organizational skills
• Excellent communication and demonstrated leadership
• Pennsylvania Criminal Record Check Clearance
• Pennsylvania Child Abuse Clearance
• FBI Criminal Background Clearance

Demonstrated Knowledge of:

• Mailroom operations
• Proficiency in automated copy machines
• Problem-solving techniques

Demonstrated Ability to:

• Work under pressure, meet deadlines, etc.
• Arrange work schedules to provide for efficiencies on the job
• Communicate effectively with colleagues, receivers, and the management to avoid errors in sending mails
• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships with faculty, administrators

Note: CCCS has the exclusive right to alter this job description at any time. This job description is not an employment agreement or contract.