The Purchasing Coordinator is responsible for coordinating, releasing, and tracking Purchase Orders for new construction starts and ensure PO accuracy vs. budget.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Compile all community specific vendor information and costing data to prepare for purchase order releases.Review lot unique budgets and ensure purchase orders reflect and capture lot unique extras.Issue Purchase Orders for new starts and ensure all proper notification to vendors and internal and external customers.Review construction extras and ensure proper coding of EPOs and VPOs.Update pre-permitting tasks in Build Pro.Monitor backlog for PO pricing updates and provide reporting of affected vs. non-affected lots to internal and external customers.Identify purchase order task code errors and fix root cause in Hyphen Solutions to avoid future problems and increase efficiency.Process change order and spec reselection purchase orders.Assist with updating of material takeoffs and vendor costing data in Hyphen Solutions, as directed Maintain the attributes in Hyphen to align with current design center offerings.Assist with tracking of late and or missing materials and components needed for closings Run relevant reports to track costs, variances, rebates, comparisons, etc.Assist in miscellaneous field duties, permitting, scheduling, etc.REQUIRED JOB KNOWLEDGE, SKILLS, AND ABILITIES:
Strong understanding of construction, subcontracting, and customer service.Understanding of sales, marketing, capital budgeting, acquisitions, entitlements, and land development.Excellent analytical, creative thinking, leadership, problem-solving, interpersonal, negotiation, organizational, project management and time management skills.Manage multiple priorities in a timely and professional manner with strong attention to detail with limited supervision.Read and interpret financial reports, market comps, engineering reports, construction documents and specifications, contracts, owners' association documents, and other related work documents.Ability to learn and use customer relationship management software including Builders CMS, customer service software including Build Pro, Hyphen Solutions and any other company-based software.Proficiency in Microsoft Office (Word, Excel, Outlook, Power Point)Effectively and professionally communicate (in oral and written form) with internal and external customers.Demonstrate commitment to integrity, company values, customer-focus, and established policies and procedures Display professional appearance and manner.
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