Overview

Do you thrive in a company in which you roll up your sleeves and get it done? Do you want to work for a company that is people-centric, execution driven, accountability focused and marked by world-class safety, a high level of energy and unquestionable integrity? If so, come join us. Charah Solutions is the leading provider of environmental services and byproduct sales to the power generation industry.

Based in Louisville, Kentucky, we assist utilities and independent power producers in sustainably managing and recycling ash byproducts generated from the combustion of coal in the production of electricity. With over 30 years of experience, we also design and implement solutions for ash pond management and closure, landfill construction, fly ash sales, and structural fill projects. To be our best, we need the best. At Charah Solutions, our best begins with you.

Charah Solutions offers: Competitive Pay, Medical, Dental, Vision, Company Paid Short- & Long-Term Disability, Life Insurance, 401(k) with Company Contribution After 1 Year, Paid Time Off, Incredible Safety Record, and Well-Maintained Equipment.

This position is responsible for performing a variety of specialized administrative and office support functions pertaining to site operations.

Responsibilities

• Assists site management with administrative duties including but not limited to: data entry/reporting, correspondence, managing the site calendar, managing project specific A/P and A/R, employee timekeeping, and procurement
• Reviews weekly interim and monthly project specific cost coding data for accuracy
• Acts as an HR liaison ensuring that HR policies, procedures, updates, or events are communicated to all project specific personnel in a timely and efficient manner
• Assists HR with new hire onboarding at project site location
• Acts proactively to ensure travel arrangements and accompanying paperwork for travelling employees are completed in a timely manner
• Assists with requesting and updating employee site access including security badges (where applicable)
• Oversees and maintains a neat, clean, and fully stocked site trailer (office)
• Manages shipping and postal accounts, sorts and distributes all incoming mail and parcels; maintains office mailing and shipping supplies
• Organizes and handles plans, specifications, and personnel information that might be confidential
• Provides excellent customer service to Charah employees, customers, vendors, and site visitors
• Perform other duties as assigned by immediate supervisor or upper management

Qualifications

• Valid driver’s license required
• High school diploma or equivalent preferred
• Minimum of 2 years administrative support experience required
• Prior experience in ash management, waste, civil-type construction or related environment preferred
• Experience with Microsoft Office Suite required
• Excellent communication, customer service and organizational skills required

Work Environment & Conditions

Performance Expectations:

• Be a motivated self-starter
• Possess excellent written and verbal communication skills along with strong organization skills
• Effectively manage time addressing the needs of project management, project support functions (HR, Quality, etc), and employees
• Execution-focused with the ability to take individual responsibility for delivering quality work in a deadline driven environment with a high level of precision
• Ability to quickly analyze, interpret, and compare detailed information
• Ability to work independently and as a team

Working Environment:

• Must be able to climb, maintain body equilibrium, reach, grasp, bend and walk/stand/sit for extended periods of time
• Must be able to lift up to 50 pounds
• This position primarily requires working in a construction trailer (internal office setting); however, if you are required to go out onto the job site, you could be subject to atmospheric conditions - one or more of the following conditions that affect the respiratory system/skin: fumes, odor, dust, mists, gases, or poor ventilation