Title: Receptionist Welcome Center Office Administrator

Chapel Haven Schleifer Center is an award-winning nonprofit devoted to empowering adults with disabilities to live independent and self-determined lives. In 2022, we celebrated 50 years of excellence in the field of disabilities! We are dedicated to building a diverse, inclusive, and authentic workplace. If you share our core values of dynamic diversity, caring collaboration, individual integrity and community connection, we want to hear from you!

Why consider a career at CHSC?

• We offer a full benefit package, including paid time off and tuition reimbursement.
• A culture committed to community and compassion.
• A friendly and caring environment that is professional but warm, with room to advance.
• Staff longevity – 50% of our staff have been with us 5 years, many of whom started in entry-level roles that have developed into fulfilling careers lasting 10 years.
• The opportunity to do meaningful work that enriches the lives of others.

The Role:

The Welcome Center Office Administrator will support the efforts of the Admissions and Marketing team by meeting the needs of visitors, program participants, staff, and guests. This role will be responsible for providing administrative and coordinating support to members of the Admissions and Marketing team, as well as to members of the Executive as needed.

ESSENTIAL RESPONSIBILITIES OF POSITION

Provides daily administrative support to the Director of Admissions and Admissions Associate daily. Duties include:

• Responding to telephone inquiries and appropriately directing calls.

Supervisor any front desk Employee

• Updating, inputting, and organizing online inquiry management system (FACTS), Excel documents to track admissions data, organizing data in Constant Contact for communication and events management
• Answering door for deliveries and mail & visitors; sorting packages & medication deliveries and notifying appropriate staff/client
• Ordering supplies and completing related purchase order
• Making and tracking fobs for new students

Experience and Qualifications:

• Bachelor’s degree; experience in Administrative, Human Services, Special Education, or related field.
• Experience in disabilities field a plus
• Must have excellent organizational skills, be detail oriented, have effective written and oral communications
• Strong customer service skills in a fast-paced environment required
• Effective judgment and decision-making skills
• Ability to work on a team
• Respect for confidentiality of client files
• Must have excellent telephone skills
• Proficient in Microsoft Outlook, Word, Excel and Adobe

Don't meet every single requirement? Studies have shown that women, LGBTQ , and people of color are less likely to apply to jobs unless they meet every single qualification. If you are excited about this role but your experience does not align perfectly, we encourage you to apply. You may be just the right candidate for this or other roles.