For each assigned project, the Preconstruction Project Manager will:

• Ensure the Job Start-Up Process is completed in a timely manner
  • Deliver Customer Welcome Letter
  • Bill Deposit Invoice
  • Confirm Legal Entity and Property Name
  • Ensure the Job Information Sheet is Complete
  • Confirm change order and billing processes (Email; Physical Mail; Procore)
  • For customers requiring an online tool; the initial setup of that tool for all parties
• Accurately communicate and coordinate any and all customer design changes in a timely manner
  • Read and Understand the Initial Job Scope of Work and verify any unique conditions
  • Read and Analyze bid drawings (Architectural and/or Structural)
  • Fill out drafting min. requirements for the project to start
  • Track any design changes during the preconstruction phase through Autodesk build
  • Ensure final order information is complete (Colors, other minor details, etc.)
  • Effectively communicate changes to Engineering, Drafting, and Compliance
  • Ensure the change order process is completed for design changes during the preconstruction phase
  • Ensure final changes are accurately incorporated into SSI Shop Drawings
  • Ensure pricing is verified before releasing it to the Project Manager
• Communicate and coordinate any Engineering or Drafting Request for Information
  • Communicate, follow up, and return RPF requests to Engineering and Drafting
  • Follow-up on drawing status / Be the voice of the customer to get drawings completed on time
  • Communicate “on-hold” status for incomplete RFI requests to the customer
  • Ensure drafting has the latest proposal and/or change orders that would change our scope
  • Complete the Blue sheet through the pre-construction phase of the project
• Ensure Contracts and Compliance Process is completed
• Ensure Customer Submittals are delivered in accordance with the customer contract
• Ensure Storage Structures Plans match the proposal/contract scope & Architectural Drawings
• Release projects in CRM to begin construction
• Document Site Conditions for construction planning
  • Read and Analyze Site Plans
  • Determine site accessibility, if any local trades are required, General Site conditions, allowed laydown area, availability of temporary power, underground/overhead obstacles, dirt work and foundation schedule, construction sequencing requests, and other critical information
• Document communications and critical events utilizing CRM System & Autodesk Build
• Follow up, Track, and Update customer's progress on-site work and foundations
• Ensure that project design proceeds so that long lead time items are ordered in a timely manner
• Schedule and provide information/documents for the Construction Hand-off meeting

Key Measures of success include:

• High repeat orders / High net promoter score from customers
• Proactive delivery and execution of change orders
• On-time delivery of submittals and shop drawings

KEY ACTIONS

Focus should be placed on highly responsive communication and effective follow-up and follow-through

REQUIREMENTS

• EDUCATION AND TRAINING
  • Bachelor’s Degree in Building Sciences, Project Management, or a related field
  • Experience may be accepted in lieu of education.

• EXPERIENCE
  • Minimum of (3) years of experience in a general contractor or subcontractor construction company
  • Minimum of (3) years of experience in coordination and planning of construction projects

• KNOWLEDGE AND SKILLS
  • Knowledge of construction business practices
  • Excellent command of project management tools and technics
  • Strong organizational and follow-up skills
  • Ability to investigate problems or potential problems to avoid reoccurrence
  • Ability to establish short-term and long-term plans to meet future needs
  • Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
  • Ability to communicate at numerous levels internal and external to the company
  • Excellence in oral and written communication in English

• PHYSICAL AND SAFETY REQUIREMENTS
  • Occasionally travel to and walk through active construction sites including unleveled/broken ground and temporary stairwells
  • Able to talk, hear, and use hands to finger, handle, or feel
  • Able to stand, walk, sit, and type 8 – 10 hours per day
  • Able to use close vision, distance vision, depth perception, and adjustment of focus
  • Reasonable accommodations are made to enable individuals with disabilities to perform essential job functions

• OTHERS
  • Displays attention to detail
  • Produces error-free work
  • Is deadline-oriented
  • Makes sure that customers’ requests come first
  • Is a self-starter who thinks of innovative, faster ways to accomplish tasks
  • Works with minimal supervision
  • Is flexible and able to adapt to our dynamic environment