POSITION DESCRIPTION

Accounts Payable Supervisor

INFORMATION

Class Status: Active

Department: Finance

Type of Position: Exempt

Location of Work: Juneau, AK

Salary Grade(s): 10

Hours of Work: M-F, 8:00am – 4:30pm

Employment Category: Regular, Full-Time

PURPOSE

The Accounts Payable Supervisor is responsible for overseeing the daily operations of the Accounts Payable team. This includes supervising staff, managing processes, providing high-level customer service to internal and external customers. Ensuring the accurate and timely processing of vendor invoices and payments. Reconciliation and maintenance of vendor payments, vendor accounts and general ledger accounts.

REPORTING RELATIONSHIPS

Reports To: Controller

Supervises: Technician level employees

Liaison To: N/A

ESSENTIAL FUNCTIONS

This list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed. 

Supervises staff by planning accounts payable tasks, reviewing work product, evaluating performance, and scheduling and directing daily tasks and activities. 

Reviews and verifies invoices and check requests for proper approvals and g/l coding.

Prepares and processes electronic ACH transfers and payments, prepares and performs check runs.

Responsible for training program departments and business enterprises on accounts payable processing procedures.

Ensures compliance with IRS 1099 requirements and other IRS rules.

Assists with unclaimed property functions including research/due diligence, stale dated checks & reporting, and annual filings in accordance with state filing guidelines.

Assists all team members in accomplishing the goals of the department.

Assists Controller with month end close and annual audit preparation.

Reconciles general ledger account A/P liability with the A/P vendor aging report and prepares adjusting journal entries.

Performs other duties of a similar nature or level as assigned.

Other duties as assigned.

DECISION MAKING AUTHORITY

Spending Authority: None

Other Authority: N/A

NECESSARY SKILLS AND KNOWLEDGE

Knowledge of fund Accounting and general accepted accounting principles (GAAP).

Maintain confidentiality.

Excellent analytical skills and detail for accuracy.

Excellent interpersonal skills, including dispute resolution.

Excellent communication skills, both written and oral.

Strong organizational skills, ability to manage time and multitask.

Computer equipment and software, including Microsoft Office Suite, most importantly intermediate knowledge of Microsoft Excel

Ability to problem solve.

Ability to be flexible.

MINIMUM QUALIFICATIONS (education, experience, skills)

Bachelor’s degree in business administration or equivalent experience with 7 years of experience within accounts payable.

Three (3) years experience with automated accounting system.

Two ( 2) years supervisory experience

PREFERRED QUALIFICATIONS (education, experience, skills)

Experience working with Sage Intacct

UNUSUAL PHYSICAL REQUIREMENTS OR RESTRICTIONS

The majority of work is performed in a professional office setting and is generally sedentary, requiring routine walking, standing, bending, and carrying of items weighing less than 40 lbs. Travel on small aircraft or ferry may be required.

CONDITIONS OF HIRE:

All employment at Tlingit & Haida is “at will”. This means that the employee or Tlingit & Haida may terminate employment at any time and for any reason. Unless specified in writing, no term of employment is expressed or implied for this position.

Tlingit & Haida is a no tolerance workplace. All regular employees may be required to pass a pre-employment and subsequent random drug and alcohol screening to be eligible for and maintain employment.

Tlingit & Haida requires a criminal background check be conducted on all employees. All employment offers are conditional until federal criminal background check results verify your eligibility to work for Tlingit & Haida.