Central City Concern (CCC) is an innovative nonprofit agency providing comprehensive services to single adults and families impacted by homelessness, poverty, and addictions in the Portland metro area. We hire skilled and passionate people to meet our mission to end homelessness through innovative outcome-based strategies that support personal and community transformation.

The Contracts & Grants Billing Manager provides leadership, evaluation and direction for all aspects of the agency cash receipts and accounts receivable cycle, ensuring fiscal compliance with all state and federal regulations and assisting operations in the tracking and management of funding contract.

• This position manages the team responsible for the timely and accurate completion of finance related contracts and grants billing requirements.
• This position will not only review existing fiscal policies and procedures to ensure adequate internal controls are in place and fiscal compliance requirements are being met, but will develop and recommend new and improved processes.
• The Contract & Grants Billing Manager will provide support preparing for financial audits and will monitor federal sub recipients for grant compliance.
• Strong analytical, technology, communication, and organizational skills are required as well as a thorough understanding of Federal cost principles.
• This position reports to the Controller and works closely with CCC operating leaders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for management of all revenue contract/grant billings and other invoices including billing and collections.
• Conduct regular review of processes to ensure accuracy and compliance with funding contracts.
• Design a system to monitor contract renewal dates and work with legal to proactively meet deadlines.
• Facilitate communication with all senior accountants to streamline revenue cycle and identify process improvements related to contract budgets and invoicing.
• Analyze all new funding contracts for compliance requirements, invoicing terms, and budget implications. Participate in contract cycle and in approval meetings with the senior accounting team.
• Partner with Operations leadership to ensure that contract billings and funding adjustments are accurate. Also, ensure underperforming programs are identified and communicated to operations.
• Lead the monthly invoice review meetings to identify and communicate any invoicing or credit issues by program, ensuring accuracy and timelines of all invoices.
• Serve as the lead accounting representative to discuss billings in meetings with contracts/grants funders.
• Hire, train and manage revenue accountant(s).
• Responsible for ensuring collection of invoices and other accounts receivable items.
• Responsible for maintaining customers and funders in the accounting system.
• Responsible for enforcement of agency accounts receivable policies and procedures.
• Responsible for assuring that all items billed have the proper approvals, supporting documentation and coding.
• Responsible for drawing funds.
• Responsible for maintaining cash receipts journal and input of cash receipts into the accounting system.
• Preparation of monthly accounts receivable aging report.
• Maintain reconciliation of accounts receivable general ledger accounts on a monthly basis and follow up on outstanding items in a timely manner.
• Responsible for maintenance of accounts receivable files in accordance with agency document retention policy.
• Assist with month-end close, including preparation of journal entries and account analysis.
• Coordinate the preparation of annual Federal Financial Reports and other financial reports as required to ensure fiscal compliance.
• Responsible for coordinating the preparation of monthly, quarterly, and annual reports due to funders in conjunction with program staff.
• Partner with the Controller to facilitate oversight of the annual financial audit process, including the Uniform Guidance Single Audit, and of other external financial auditing requirements.
• Assist in the development and maintenance of financial controls and control documentation in support of accuracy and integrity of financial information as directed by the General Accounting Manager.
• Adhere to all state and federal privacy regulations, including HIPAA and 42 CFR Part 2, and to CCC policies and agreements regarding confidentiality, privacy, and security. Support compliance with all privacy and security requirements pursuant to community partners’ and outside providers’ patient confidentiality agreements, including privacy and security requirements for EMR access. This includes immediately reporting any breach of protected health information or personal identification information of any person receiving CCC services by CCC or an outside provider to the CCC Compliance Department, as well as to your supervisor or their designee.
• Attend all mandatory CCC trainings in a timely manner.

DESCRIPTION OF OTHER DUTIES:

• Assist in development and implementation of new procedures and features to enhance the workflow of the department.
• Support the Controller in documenting processes and procedures.
• Perform other duties as assigned.

SKILLS AND ABILITIES:

• Ability to consider the impacts and outcomes for underserved communities during decision-making process.
• Ability to consider impacts of oppression, structural racism, and individual bias on client outcomes.
• Ability to work courteously and communicate effectively with clients, co-workers, program staff, and the public at large.
• Ability to work with a wide range of constituencies in a diverse community.
• Excellent analytical skills are required, including ability to assess complex systems and problem-solve effectively.
• Excellent time management and organizational skills.
• Ability to work under pressure, complete tasks accurately and meet deadlines.
• Ability to work well with fellow employees.
• Ability to communicate clearly and concisely both orally and in writing.
• Ability to delegate and coordinate work assignments.

QUALIFICATIONS (a combination of qualifications will be considered):

• Bachelor’s degree in accounting or comparable degree.
• Five years or more years of experience in the field or in a related area.
• Excellent computer skills. Microsoft Office applications, especially, Excel and Word. SAGE MIP fund accounting software preferred.
• Knowledge of applicable accounting methods, standards and practices including GAAP and Federal Uniform Guidance 2 CFR 200.
• Must be able to work under pressure, complete tasks accurately, and meet deadlines.
• Must pass a pre-employment drug screen, TB test, and background check.
• Ability to adhere to Central City Concern’s drug-free workplace which encourages a safe, healthy and productive work environment and strictly complies with the Drug-Free Work Place Act of 1988. An employee shall not, in the workplace, unlawfully manufacture, distribute, dispense, possess or use a controlled substance or alcohol.
• Must adhere to agency’s non-discrimination policies.
• Ability to effectively interact with co-workers and clients with diverse ethnic backgrounds, religious views, cultural backgrounds, life-styles and sexual orientations and treat each individual with respect and dignity.

BENEFITS:

Central City Concern offers an incredible benefits package to our employees!

• Generous paid time off plan beginning at 4 weeks per year at the time of hire. Accrual increases with longevity.
• Amazing 403(b) Retirement Savings plan with an employer match of 4.25% in your 1styear, 6% in the 2nd year, and 8% in your 3rd year!
• 11 paid Holidays PLUS 2 Personal Holidays to be used at the employee’s discretion.
• Comprehensive Medical, Vision, and Dental insurance coverage.
• Employer Paid Life, Short-Term Disability, AND Long-Term Disability Insurance!
• Sabbatical Program is offers extended time off in years 7, 14, and 21.

This description is intended to provide a snapshot of the work performed. It is not designed to contain a comprehensive inventory of all duties, responsibilities, and qualifications required for the position.

Central City Concern is a second-chance employer and complies with applicable laws regarding considering criminal background for employment purposes. Government regulations, contractual requirements, or the duties of this particular job may require CCC to conduct a background check and take appropriate action to address prior criminal convictions.