About Christian Brothers University:

CBU is committed to creating and maintaining a rigorous and enriching learning experience for our students by providing them the best instruction and support by a superior faculty and staff. CBU encourages opportunities to celebrate diversity in an environment that prepares our students to be global citizens. CBU is an attractive and safe campus environment, and it is quite possibly one of the friendliest campuses anywhere.

If you would like to contribute to these hallmarks of a CBU education, please consider applying for our faculty or staff vacancies through these current employment opportunities.

Job Description:

Purpose of Position and Scope of Responsibility

The Administrative Coordinator is a key member of the Gadomski School of Engineering and serves in the essential roles of problem solver, traffic controller, and customer service leader in supporting the critically important work of the Dean, the Department Chairs, and the School at large; and provides student services in support of the Lasallian educational mission of Christian Brothers University.

To be successful in the role, the Administrative Coordinator must be strategic, proactive, and detailed-oriented multi-tasker in performing their daily responsibilities. Under minimal supervision, the Administrative Coordinator provides advanced administrative support and excellent customer services for both the office of the Dean and the university. The Administrative Coordinator ensures the office's smooth daily operation and works with their colleagues to improve office processes, protocols, and procedures in support of that important objective.

The Administrative Coordinator acts in a highly visible manner on behalf of both the office and the university, while serving, stewarding, and engaging with both internal parties (including administrators, faculty, staff, and students) and external constituents (such as donors, alumni, corporate leaders, foundation officials, and community members). The Administrative Coordinator assists with the management of departmental records and the preparation of reports. The Administrative Coordinator frequently deals with complex and/or confidential requests, matters, and situations while providing support to the Dean of Engineering and the Department Chairs.

Principal Accountabilities and Responsibilities

• Serve as initial point of contact for general school requests with responsibility for gathering all required information and communicating to all relevant stakeholders.
• Manage school calendar, schedule internal and external meetings, and coordinate meeting logistics.
• Manage files, both paper and electronic, while maintaining current constituent information.
• Generate reports as needed, especially as related to the academic and outreach activities of the Gadomski School of Engineering.
• Facilitate meetings of selected committees and assist the Dean and Department Chairs to accurately record, transcribe, and circulate meeting minutes.
• Handle administrative duties for the school, including purchasing invoices, expense reimbursements, check requests, and purchase orders while maintaining inventory of office supplies.
• Directly supervise work-study students in the Nolan and St. Benilde Engineering facilities.
• Oversee and maintain the general aesthetics and decor of the Nolan Engineering facilities.
• Assist in the coordination of office mailings.
• Undertake and fulfill other duties and responsibilities as assigned.

Qualifications

• Exceptional proficiency with Microsoft Office applications (Word, Excel, Outlook, and PowerPoint)
• Bookkeeping or basic accounting knowledge and excellent organizational and interpersonal skills.
• Excellent written and verbal communication and presentation skills and attention to outcome-oriented processes, details, and customer service.
• Exceptional interpersonal skills and the ability to manage relationships and multiple tasks with ease.
• Strong service orientation and ability to create a client-friendly environment in a complex University setting.
• Should be equally capable of working independently and as part of a team.
• Ability to execute multiple simultaneous tasks with a high level of attention to detail and efficiency.
• Dedication to continual process improvement and the ability to think flexibly to implement, execute, test, and improve the team's performance, processes, and procedures.
• Excellent relationship-building skills.

Requirements:

• Minimum of a four-year college degree or comparable work experience.
• Five years of work experience in the following areas: higher-education project management, office administration, or other applicable field.

Additional Information:

Christian Brothers University is a Catholic university in the student-centered tradition of the De La Salle Christian Brothers. CBU fosters academic excellence in a range of programs to prepare students from all faiths and backgrounds for careers and lives informed by the Lasallian values of faith, service, and community.
Christian Brothers University offers a comprehensive benefits package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, 403(b), and both undergraduate and graduate tuition waiver plans. CBU also offers tuition waivers for dependents of employees and participates in the Tuition Exchange Program, a reciprocal scholarship exchange program for family members of full-time faculty and staff.
Christian Brothers University offers equal employment opportunity to all applicants for employment, regardless of sex, age, race, color, religion, sexual orientation, national and ethnic origin or disability.

Application Instructions:

Please complete the online application and provide a cover letter, resume/CV, and the names and contact information of three references with your application.