Exciting Opportunity: Executive Project Coordinator Wanted!

Are you ready to embark on an exciting journey? Our real estate firm is on the lookout for a vibrant and experienced Project Management Coordinator to join our team and support our visionary CEO & founder.

Here's the scoop: You'll be stepping into a dynamic, high-energy environment where results reign supreme. As the right hand to our Chief Visionary, you'll play a crucial role in one of Wake County's top real estate sales organizations. We're seeking someone with impeccable judgment and a knack for making decisions on the fly. The ideal candidate? A go-getter with a wealth of administrative experience, ready to thrive in a fast-paced setting and juggle multiple projects and initiatives.

Here’s what you'll be diving into:

• Time Wizardry: Masterfully managing the CEO's schedule, zipping through meetings, conferences, and even teleporting (okay, maybe not teleporting) to ensure everything runs like clockwork.
• Onboarding Guru: Giving a warm welcome to guests who join our company, whether it's face-to-face or through the magic of zoom.
• Project Prodigy: Juggling projects like a pro, assigning tasks, and keeping our CEO and team on track to success.
• Confidentiality Champ: Safeguarding our operations and maintaining customer trust by keeping sensitive information under lock and key.

But wait, there's more! Alongside your daily adventures, you'll have the chance to sharpen your skills, make meaningful connections, and maybe even uncover a hidden talent or two.

In addition to the existing responsibilities, you'll also:

• Create Reports: Compile and analyze data to generate insightful reports for decision-making for our firm.
• Personal Errands: Assist the CEO with personal tasks and errands as needed for the firm.
• Build Databases: Develop and maintain databases to organize and manage crucial information.
• Create Presentations: Craft visually stunning presentations to convey key messages effectively for speaking engagements.
• Data Entry: Accurately input and manage data to support various projects and initiatives.
• Manage Emails: Organize and prioritize incoming emails, ensuring timely responses and follow-ups.
• Transcribe Audio: Listen to and transcribe audio recordings as required.
• Bookkeeping: Assist with basic bookkeeping tasks to ensure financial records are accurate and up-to-date.
• Chat Support: Provide support and assistance to clients and team members via multiple chat platforms.
• Event Support: Assist in planning and executing events, from small meetings to large-scale gatherings.
• Lead Management: Manage leads through various channels to drive business growth.
• Book Appointments: Schedule and manage appointments for the CEO and team members.
• Update Files: Maintain and update personal real estate holdings and documents to ensure accuracy and accessibility.

If you're ready to join a team where every day is an adventure, hit that apply button now!

Skills and Qualifications

• Stellar communication skills, both written and verbal
• Pro at reporting and scheduling
• Tech-savvy with computer software ( Canva, Trello, Sprout, Excel preferred but not necessary) 
• Organizational wizardry
• Time management extraordinaire
• Eagle-eyed attention to detail
• Presentation prowess
• Expertise in travel logistics

Education and Experience Requirements

• 3-5 years of administrative experience
• 3-5 years of executive assistant experience
• Proven track record managing multiple calendars, projects, and booking travel
• Real estate experience is a bonus, but not required

Join us and let's make magic happen together!