Our client's Team elevates the government contracting experience through rapid response, deep skill, and thoughtful problem-solving and communication. Our client's core capabilities are our top-tier program and project management, data analytics, and audit services, the backbone of which is our integrated approach to operational excellence.

We are looking for a dynamic Senior Executive Assistant/Office Manager to join our client's team within the Office of the Under Secretary of Defense for Personnel and Readiness (OUSD P&R). This position will report to a task lead, who will assist them with their transition into their day-to-day responsibility of supporting our client. They will join a larger team that supports other OUSD P&R offices.

The Executive Assistant will provide administrative and analytical support to the OUSD P&R supporting offices. Support includes calendar management, scheduling, daily read book, call management, etc. They will regularly collaborate and coordinate with stakeholders within the Department of Defense (DoD) and with other government agencies to manage cross-cutting tasks.

Responsibilities: 

• This position will routinely exercise independent judgment and discretion to include identifying and scheduling leadership priorities, coordinating meetings, and communicating with external parties on behalf of the Front Office
• Completes high-visibility and short-turn assignments as needed with minimum oversight
• Manages and maintains the calendar and schedule of the director, to include resolve conflicting priorities and orchestrate changes to the calendar; efforts may include coordination, verification, and scheduling of meetings with senior government personnel, congressional members, and staff.
• Provides critical administrative support to Federal Government leadership
• Plans, coordinates, and confirms logistical support (transportation, badges, security clearance paperwork, audio visual support, etc.) for meetings held in conjunction with OUSD P&R activities; escort, greet, and provide information support
• Provides a daily read-ahead book with information for the next day and next week activities for Leadership; maintains electronic copies, and paper as directed, of files of all office documents including letters, memos, reports, and briefings
• Coordinates office administrative functions including office security administration, office space management, processing security clearance and visit requests for personnel and visitors, scheduling office events and ordering supplies
• Provides operational services and knowledge management support to include file consolidation and management on network-based applications
• Performs extensive administrative and analytic responsibilities; provides QA to deliverables include briefing material, written correspondence, etc.
• Manages the Correspondence and Task Management System (CATMS) task management tool, as needed
• Arranges travel and accommodations for a SES-level Director
• Act as an office manager by keeping up with the office supply inventory
• Facilitates visitors/office calls/inquiries

Must Have's:

• Bachelor’s Degree
• Five (5) years of experience
• Current Secret Clearance
• Excellent organizational, personal, and editing skills
• Strong attention to detail
• Ability to multitask, track multiple deadlines, adapt to shifting priorities, and interact with senior leadership
• Experience with DOD’s CATMS Task management system
• Experience with standard MS Office suite products and SharePoint

Nice To Have's:

• Previous military experience or experience supporting the Federal Government
• Experience supporting or working with the Department of Veteran’s Affairs
• Experience as a federal executive assistant
• Experience working in or supporting the Office of the Under Secretary of Defense
• Self-motivated and does not require detailed management oversight
• Experience providing customer service support
• Ability to maintain consistent performance in a dynamic environment with shifting priorities
• Effective communication skills with the ability to maintain good working relations with diverse groups
• Organized with strong attention to detail 

Salary : $100,000 - $120,000

Location : Pentagon 

Mission Box Solutions is an Equal Opportunity Employer. We value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. Applicants selected may be subject to a government security investigation and must meet eligibility requirements for potential access to classified information. Accordingly, US Citizenship is required. Our strategic partner is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract of employment and are subject to change at the discretion of our strategic partner.

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