Description

Position at Carylon Corporation
Carylon Corporation
About Us:
Carylon is the industry-leading national organization of regional operating companies providing specialized services in sewer system maintenance, water supply maintenance and soil/sludge remediation to maintain critical environmental infrastructure.
Position Description
The Event Planner and Communication Coordinator supports the Director of Marketing, the Chief Operating Officer and other corporate executives to organize, plan and manage small and large events, including in-person and remote events at company locations and non-company facilities. This position also works with the Director of Marketing to facilitate corporate communications via email, text, social media and other medium.
Job Details:
Position: Event Planner and Communication Coordinator
Location: Chicago, IL (Some remote work is available)
Pay: $60,000 per year. Full Benefits (Health, Dental, Vision, 401K, PTO, ESOP)
Essential Position Responsibilities

• Oversee all aspects of event planning, staffing, management and communication.
• Maintain a calendar of yearly in-person seminars, tradeshows and roundtable virtual meetings.
• Assist in scouting and booking locations, food, entertainment and staff.
• Work with team members to define event details, and schedules.
• Facilitate the development of event communication, invitations, presentations and agendas.
• Manage attendee lists, name tags, supplies and other materials needed.
• Manage and maintain a working relationship with vendors.
• Troubleshoot issues with facilities to ensure successful events.
• Attend events as required to provide support before, during and after events.
• Assisting with travel arrangements as needed.
• Support the Director of Marketing and other executives to ensure timely delivery of all corporate communication, including newsletters.

Education and Experience:

• Proficient in Microsoft (Word, Excel, Powerpoint) and Asana
• 5 years' experience in event planning and corporate communication
• Exceptional communication and interpersonal skills
• Attention to detail and an aptitude for problem-solving
• Ability to travel up to 25%

AA/EEO Statement
Carylon Corporation and its companies provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, status as a protected veteran, genetic information, status as a qualified individual with a disability and any other basis protected by federal, state or local laws.