School Overview

Located in Waltham, Lincoln, and Wayland, Massachusetts, Carroll School is an independent day school that serves students with language-based learning differences, such as dyslexia. Carroll School empowers children to become academically skilled students who are strong self advocates and confident lifelong learners prepared to enter other academic settings. Carroll is an inclusive community committed to embracing diverse strengths, identities, and lived experiences in order to give each child what they most need to thrive.

Carroll School is an equal opportunity employer that offers competitive salaries and benefits, including comprehensive professional development opportunities.

Position Summary

Reporting to the Head of the Upper School, the Wayland Campus Administrator is responsible for providing a wide range of support to the division head, the campus faculty, Wayland staff and for events on the Wayland campus. The Administrator will also be responsible for coordination of campus activities.

Responsibilities

• Provide the Upper School Head and faculty with broad and general administrative support.
• Manage Upper School student attendance, calendar, room reservations, and campus logistics. Receive and route telephone calls and manage Wayland central phones.
• Meet, greet, and direct visitors and maintain demeanor with visitors that represents the values of the school.
• Receive, sort, and distribute Wayland mail daily.
• Complete purchase orders and order supplies.
• Set up, organize, and coordinate parent-teacher conferences ensuring smooth scheduling.
• Coordinate materials and activities for onsite training programs and events.
• Interface with Buildings and Grounds regarding repairs and maintenance.
• Send communications to parents as directed or need by Upper School team.
• Provide administrative support to other staff departments (Advancement, Finance, Human Resources and Teacher Training).
• Transport students in school-owned vehicle to other campuses for school-sponsored events (and after school programs).
• Perform other duties related to Wayland campus as requested or directed.

Qualifications

• Bachelor’s Degree with administrative experience in a school setting preferred
• Strong organizational and interpersonal skills
• Excellent written/verbal communication skills, attention to detail, and project management abilities
• Computer expertise in managing databases as well as all Google applications
• Clean driving record and ability to be trained on 14 passenger school activity bus
• Ability to be flexible while adhering to deadlines