CLERICAL - MAILROOM

Position Overview:

Responsible for office administrative functions to include mailroom duties such as sorting and distribution of mail, as well as local specimen transport.

Essential Duties and Responsibilities:

· Sort CMM internal/interoffice mail twice a day and distributes to departmental recipients twice a day

· Receive in daily packages from UPS, USPS and FedEx and distribute these packages to the appropriate staff

· Organize and maintain office files

· Pulls clinical information from fax machine, culls, sorts, and distributes :

• Rx refills
• Medical record requests
• Hospital inpatient and ER notes

· Maintains a mailbox for all practitioners in the building

· Assist clinical department with medical waste disposal management and documentation

· Collecting and transporting lab specimens from clinical departments to the lab

· Orders office and mail room supplies

· Maintains water and coffee supplies for all break rooms in building on a weekly basis

· Distribute all patient documents returned from medical records to the appropriate provider

· Monitor, maintain and distribute new information for break room bulletin boards

· Maintain key for medical waste closet to ensure the area remains neat and clean

· Weekly distributes clean lab coats to the departments

· Monitor, move and maintain proper signage for the providers

· Sort and distribute invoices to appropriate departments

· Collects lost and found items for PCM to handle

· Assists department when items need to be stored or relocated

· Scanning for the departments

· Assist PCM with clerical tasks ( copying, faxing, etc)

· All other duties assigned

Qualifications and Education:

· Minimum of one year related work experience, preferably in an administrative setting.

· High School Diploma, or equivalent

KNOWLEDGE, SKILLS & ABILITIES:

· Knowledge of how to operate mailroom equipment

· Knowledge of current postal regulations

· Knowledge of computer-based programs, to include EHR when required

· Proficient with all administrative tasks to include typing, phones and file management

· Ability to interact courteously and communicate effectively with staff and the public

· Ability to work as an effective team member and exhibit a positive attitude

· Excellent customer service skills

· Proficient with computers; knowledge of platforms, keyboarding and multi-screen management

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Poughkeepsie, NY: Relocate before starting work (Required)

Work Location: In person