Position Overview

We are looking for a self-motivated and detail-oriented individual to join our Philadelphia-based team as the Semester & Summer Term Admissions Associate. This multifaceted position requires significant travel, skills in digital, written and oral communications, demonstrated administrative skills, event coordination, and strong organizational skills. The Semester & Summer Term Admissions Associate will serve as the primary contact for all applicants and their families, aid in the recruitment and application process of prospective Island School students, and support program-related marketing efforts. This position will report to the Semester & Summer Term Director of Admissions, while working collaboratively with peers at the Cape Eleuthera Foundation and The Island School. The anticipated office start date for this position is August 1, 2024 with an option to begin July 20, 2024 to participate in an on-island orientation program.

Responsibilities (this is an overview of the position; responsibilities are not limited to the following)

Admissions

• Serve as the primary support for nationwide travel to execute Admissions-related events during recruiting season running from September - January
• Assist with planning and execution of admission events; inclusive of in-person and virtual nationwide events and school visits
• Outreach to new schools and organizations to extend general admission reach
• Respond to email and phone inquiries from interested and current sending schools, students, and families
• Send and receive admissions mail; inclusive of mailing out marketing materials
• Manage incoming Semester & Summer Term enrollment paperwork received through email, airSlate, and postal mail
• Manage working Semester and Summer Term applications; inclusive of Salesforce and email support
• Co-lead application reading and committee, support reading volunteers
• Alongside Alumni Relations Manager, strategize ways to incorporate program alumni during the admissions season
• General support, when necessary, for on-island and stateside events throughout the year (Family Weekend, Conferences, Board Meetings, Reunions, other Island School programming, etc.)

Alumni & Development

• Collecting and updating alumni information
• General database maintenance and support
• Engage alumni students and families to participate in the Admissions Ambassador program

Communications & Office Support

• General office administrative work; inclusive of responding to general phone calls and emails
• Support admissions-specific social media needs (SSN marketing, social media planning, Mailchimp emails, etc)
• Support family communications during the enrollment period

Skills & Qualifications

• A university degree and/or an equivalent combination of education
• A valid passport and ability to travel frequently throughout the United States and The Bahamas
• Demonstrated ability to take initiative and work independently
• Excellent written and oral communication skills
• Demonstrated administrative and organizational skills
• Ability to engage with age groups ranging from high school students and up
• Comfortable with public speaking in front of age groups ranging from high school students and up
• Ability to manage multiple projects and adapt to accommodate delegated tasks
• Values and successfully navigates both independent projects and group collaborations
• Proficient in Microsoft Office, Google Suite, MailChimp
• Experience with Salesforce is preferred

Compensation & Benefits

• Salary commensurate with experience
• Medical insurance
• Life Insurance
• Dental Benefits
• Other workplace benefits

Application 

• Apply through BambooHR with a resume and cover letter via email to: https://ceis.bamboohr.com/hiring/jobs or direct to: https://ceis.bamboohr.com/careers/209