**Overview**

The Business Services Associate will provide executive administrative support, streamlining processes, communication and activities across the business unit.

**Responsibilities**

Partner with business leaders and their teams to understand business strategy, products, processes, and systems and to support the day-to-day operations of their department

Gain an understanding of key business initiatives and anticipate the future needs of their team. Based on independent knowledge and understanding, draft agendas, presentations, meeting materials as requested

Collaborate with other Business Services Associates and functional areas (Travel, Finance, IT, Contract Administration, etc.) to identify opportunities to streamline workflows, to prioritize key business activities and develop solutions

Develop and maintain strong, credible relationships across business units and deliver business results

Respond to changing situations and encourage and help others to do the same

Manage conflicting priorities and be comfortable in a fast-paced environment

Independently resolve moderately complex problems and issues under general supervision using appropriate judgment, discretion, and knowledge

Manage all operational detail and issues independently-take ownership for completion

Prepare reports or replies to inquiries, selecting relevant information from a variety of sources

Assist in moderately complex project coordination and support departmental initiatives

Manage complicated business calendars in Outlook

Maintain confidential records and files

Assist with agendas, presentations, handouts, and other written materials for distribution at meetings

Manage meetings with internal and external customers (scheduling, meeting invites, prepare agendas and collect and distribute materials for meetings, assist in writing meeting minutes, etc.)

Manage complex travel schedules-both domestic and international. Complete expense reports following company guidelines

Ethics & Compliance Complete required SOPs in designated time frame

Complete all requests in time frame allotted

Mentor and develop Administrative Assistants, as required

Performed other assigned tasks as needed

**Qualifications**

Minimum of 3 years of experience working in a fast-paced, Corporate environment

Experience working in the pharmaceutical industry preferred

Generally, supports VP(s) & Teams

Proactive and solution minded. Able to make independent and high-quality decisions

Strong business acumen (know all aspects of the company and business including the various programs and personnel to ensure efficient operations)

Must be creative and innovative

High level of proficiency with all Microsoft Office Suite applications; tech savvy, strong computer skills

Exhibits outstanding customer service; keeps customer first

Results and quality driven

Dependable, dedicated; strong team player

Demonstrates professional judgment and strong decision-making ability based on company policy and precedent; able to work with minimal supervision.

Excellent interpersonal skills to manage interaction with all levels of internal staff and outside contacts

Exceptional oral and written communications skill

Ability to manage multiple projects and priorities, some project management experience required.

Ability to track action items, metrics and timelines

Capable of managing, coordinating and consolidating slide decks

Highly organized, proactive, and motivated; ability to think strategically

High energy; calm under pressure

Flexible schedule and ability to work late hours if needed due to project demands

3 Ps Passion, Positivity, and Productivity

**What We Offer:**

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within.

A company focused on creating a positive work and client environment.

Employee discounts on entertainment, products, and services nationwide!

**_Come Join Our Team!_**

**Job Locations** _US-NJ-PRINCETON_

**Posted Date** _5 months ago_ _(11/10/2023 4:55 PM)_

**_Requisition ID_** _2023-16994_ **_# of Openings_** _1_ **_Category (Portal Searching)_** _Administrative/Clerical_ **_Position Type (Portal Searching)_** _Regular Full-Time_