RESPONSIBLE/REPORTS TO: Vice President Youth Development

MINIMUM QUALIFICATIONS:

• Must meet qualifications for Operations Director through Child Care Licensing
• At least 3 years of experience in a licensed after school program or child care center and knowledge of state and local requirements for child care centers
• Ability to work with a diverse group of youth and adults
• At least 3 years of supervisory experience
• Have and maintain a good driving record and reliable transportation
• Excellent customer service, oral and written communication skills
• Excellent organizational skills and problem solving ability
• High moral character and integrity
• Must be able to pass criminal background check

PREFERRED QUALIFICATIONS:

• Experience in multi-unit management
• Bachelor’s Degree in Child Development, Education, or a related field
• Experience in grant reports and grant oversight
• Experience in financial budgeting
• Bilingual preferred (Spanish)

ESSENTIAL FUNCTIONS:

• Hire, train and supervise staff, substitutes, and volunteers
• Coach Site Directors’ on leadership skills and increase engagement through staff development
• Communicate with families in a positive and professional manner verbally and through email
• Responsible for overall quality of programs and compliance with federal, state and local laws
• Develop and maintain positive professional relationships with school administration
• Develop marketing plans to maximize enrollment at Afterschool sites
• Organize and maintain accurate records and administrative systems
• Order supplies within budget for each program
• Manage multiple projects and competing priorities
• Accurately complete all reports and submit on time
• Attend all meetings and functions required by the position
• Ability to lift 30 lbs.

RELATIONSHIPS:

• Reports directly to Vice President Youth Development
• Develop positive relationships with parents and students
• Collaborate with other community agencies, CCMS, FWAS, and school district personnel
• Interact with grant writers, funders, and board members to share program information
• Work cooperatively with Council staff

ACCOUNTABILITY: This position is responsible to the Vice President of Youth Development

KEY AREAS OF RESPONSIBILITY:

Program Operations

· Design and implement Afterschool programs to meet the unique needs of youth

· Visit Afterschool sites weekly and provide in the moment coaching and direction

· Evaluate program quality and effectiveness and update or improve programs as necessary

· Responsible for year-end financial results of assigned Afterschool programs

· Work with other departments at Camp Fire to support council-wide programs and activities

Human resources

· Recruit, hire, train, develop and manage staff

· Maintain accurate records and staff files that meet Licensing and Camp Fire standards

· Conduct annual evaluations and guide staff in goal setting and work/plan development

· Ensure compliance with Licensing and Council Policies and Procedures

· Provide formal and informal recognition of paid and volunteer staff

· Maintain positive, professional relationships with co-workers, school faculty, and families

Financial Operations

· Assess weekly enrollment and revenue reports, recognize successes, and make necessary changes to make budget

· Monitor payroll weekly

· Review income statements monthly and adjust spending as needed

· Complete p-card records accurately and on-time and manage expenses within budget.

Marketing and Public Relations

· Promote Afterschool programs with ongoing communication and participation in community events

· Provide the marketing team with photos and stories of student activities and successes

· Work with the marketing team to develop program marketing materials

Facility Management

· Monitor Afterschool program sites and maintain cleanliness and organization

· Maintain a clean and safe office space

· Notify Facilities Department of any needed repairs

General Responsibilities

Council Programs and Operations

· Participate in the Council Strategic Planning process through development of personal and departmental Annual Performance Appraisals/Work Plans.

· Maintain knowledge of all Council programs and operations.

· Provide assistance as needed concerning key areas of responsibility.

· Identify opportunities for donations and/or gifts in kind.

· Attend Camp Fire General Staff Meetings.

· Communicate regularly with supervisor about unusual events, special needs, participant concerns and suggestions.

· Be able to communicate program purposes and goals in the community