Cameo Consulting Group, LLC, a management consulting practice based out of Alexandria, VA, is seeking multiple qualified and available Mailroom Support Clerks in Chicago, IL.

General Duties:

Supply/Equipment Room

·Maintains stockroom of expendable supplies/forms.

·Submits requests for reordering supplies/forms.

·Rotates stock with the arrival of each new shipment.

·Receives deliveries of supplies and sign for materials.

·Assists in unloading material and transporting it to the supply room.

·Ensures that delivery conforms to the order, reports any discrepancies, and then processes receiving documents to Purchasing Official.

·Processes requests for supplies from Office employees in a timely manner.

·Receives, inspects, and stores furniture and equipment. Ensures the delivery conforms to the order. Reports any damaged items and then processes receiving documents to the Purchasing Official.

·Signing out and delivering equipment, such as trial carts, media devices, easels, etc.

·Moving filing cabinets, office furniture, boxes, charts, and case files to the appropriate holding areas or to the Federal Records Center.

·Transporting equipment, supplies, files, etc. between the Chicago Office and Rockford field office.

Mailroom

·Completes scheduled mail pickups and deliveries daily.

·Responsible for metering all outgoing mail upon receipt in the mail room.

·Upon receipt, sorts, and routes mail by determining subject matter and organizational designation. Subject matter is often not clearly identifiable.

·Conversant on and operates automated mail inserter/folder and sealer.

·Performs related duties such as wrapping and bundling of outgoing mail. Maintains up-to-date directories by name, room, telephone number, organization and forwarding address. Aids office employees in rush matters regarding mail and supplies.

·Processes all incoming and outgoing commercially contracted mail upon receipt and places all commercial mail in the pick-up box located in the building lobby by close of business each day.

·Prepares, processes and files the appropriate logs for all checks received in the mail room.

·All checks received must be processed out of the mail room by the close of the business day.

·Processes all incoming hand deliveries upon receipt in the mail room.

·Processes all outgoing hand deliveries upon receipt in the mail room. Uses appropriate messenger service.

·Pays close attention to special instruction on the hand delivery form to ensure all special requirements are met.

·Completes and processes required hand delivery logs. Conducts local hand deliveries to external customers when needed.

·Ensures that no incoming or outgoing hand delivery items are left in the mail room overnight.

Copy Room

·Setup, operate and adjust office copiers to produce single and multiple page documents.

·Reviews incoming copying requests to determine priority, and method of reproduction. Requests frequently

·involve sensitive materials, such as grand jury records, case documents, and press releases, which must be handled carefully to preserve the security and confidentiality of the material.

·Performs routine maintenance on all office shredders daily, by ensuring all oil reservoirs are full and remove/replace shred bags.

·Operates binding equipment.

·Diagnoses copier/shredder/binding equipment malfunctions and operation problems and performs corrective adjustments or makes service calls as necessary.

Conference Rooms

·Setup conference rooms in a timely manner following the daily schedule.

·Arrange/Setup all necessary equipment to be operational, such as table set-up, arrange seating, set-up easels with pads & markers.

·Ensures conference rooms are cleaned at the end of the day.

Reception

·Greet Office visitors.

·Answer phones.

·Issue Visitor ID badges.

·Schedule Conference Rooms.

·Maintain Office (Government) Vehicles

·Drive vehicles for scheduled maintenance

·Oversee cleanliness of vehicles

·Maintain vehicle schedules (Issue/Receive keys and logs to/from users)

·Perform miscellaneous work assignments as required, including but not limited to:

·Must be able to lift a maximum of 70 pounds and carry up to 35 pounds. Most items weigh between 15-20 pounds and are lifted intermittently on a frequent basis.

·Conducts escorts of visitors, contractors, and others as needed to support delivery and installation of equipment supplies and services.

·Ensures all work assignments are completed in a timely manner and if a problem arises, brings the situation to the immediate attention of the DOJ supervisor.

·There is frequent walking, bending, lifting of heavy boxes, and moving of equipment and furniture.

·Contacts are with other members of the USAO, other federal agencies, the U.S. Courts, the public, vendors, delivery personnel and contractors.

·Provide timely and correct information, feedback, opinions, suggestions and recommendations on various administrative matter directly affecting the position.

Schedule:Work is performed in an office setting. The hours of work are eight hours per day between 7:30 AM to 5:30 PM, Central Time, Monday through Friday. Work is ON-SITE at the United States Attorney Office, Northern District of Illinois 219 South Dearborn Street, Room 500 Chicago, Illinois 60604

Required Qualifications:

·A High School Diploma or G.E.D.

·One year experience in administrative or legal setting.

·Good communication and organizational skills.

·Ability to deliver highest quality work under pressure.

·Knowledge of software used by the USAO-NDIL (or the ability to acquire knowledge about the USAO-NDIL’s computer systems), such as:

·Microsoft Office Suite

·MS Word

·MS Excel

·MS PowerPoint

·MS Outlook

·MS Access

·MS Teams

·Adobe Acrobat

·Converting documents into Adobe PDF documents.

·Ability to learn & use the “Tools” option in Adobe Acrobat.

·Capability to operate office technology, including but not limited to computers, fax machines, and copier machines, mail

·metering machine, folder/inserter machine, binding equipment.

·Organizational skills and the ability to multi-task assignments.

·Must be a U.S. Citizen.

·Must possess a valid State-Issued Driver’s License.

·The ability to pass a background investigation. Individuals selected for these positions are subject to a Department of Justice background investigation.

About Cameo:

Cameo provides a competitive benefit package to its employees that is replete with training programs and continuous education features that few others even attempt to duplicate. Our packages are offered to all full-time exempt employees on day one* and they offer many standard features one would expect to find from an industry leader, the details of which are outlined in our handbook. Below is a highlight of our benefit offerings:

• 401K Plan
• Tuition Reimbursement
• 3 Weeks Paid Time Off
• 10 Paid Federal Holidays
• Jury Duty and Bereavement Leave
• Medical Insurance - Multiple Nation-Wide Coverage Options
• Dental Insurance - 100% Employer covered for Employee
• Vision Insurance - 100% Employer covered for Employee
• Life Insurance Package - 100% covered by Employer
• Short-Term and Long-Term Disability Insurance Options
• Corporate Shopping Perks from TicketsatWork.com 
• Employee Referral Bonus for Tough-to-Fill posts
• Free annual membership to professional organization of choice (i.e. NCMA, PMI)