Administration of Supply Assistance Program Utilizing MandD Cares Process. Mission of this program is to access free supplies directly from manufacturers via application process for needy/indigent/low income persons. Work as liaison between CAMC and vendors in areas related to vendor credentialing, product recalls and safety alerts. Manage Physician Preference Contracts and high impact initiatives with Surgeons, Interventionalists. Working closely with Clinicians, Supply Chain Management and Administration to achieve targeted savings.

Responsibilities

• Work with various manufacturing programs patient specific supplies via fax, phone, paper, etc. • Educate physician, patient and mfg sales reps on program mission, guidelines, requirements and appropriate referral • Liaison for doctors, patients and vendor regarding program processes • Discuss medication/supply options with physician and patient based on accessibility and availability • Maintain M&D cares database. Problem-solve rejected applications, including accessing comparable drug/supply regimen. • Refer inappropriate clientele to other outside assistance, i.e. local charities, care point, etc. • Extensive patient evaluation/counseling to determine eligibility for assistance. • Resolve complaints. • Update reference/program materials. • Review all vendor credentials to ensure sales rep are compliant with CAMC policy. • Educates vendors on CAMC process by conducting monthly orientations. Monitor vendor visitation to ensure all representatives follow CAMC policies and procedures. • Will support SCM departments with development and maintenance of electronic requisitions in the MMIS • Serve on various committees as appointed. • Provide information to finance, material handling, and department. • Assist in customer interface on matters of data flow and patient charging to and from data management. • Manages portfolio of Physician Preference items contracts regarding the supplies, equipment or services in assigned area of responsibility. Assigned expensive and complex categories (Physician Preference Items). Bids and negotiates contracts. • Detailed analysis and relationship building with key surgeons to identify opportunity and develop plans to achieve savings targets. • Obtains price files and fully executed contracts with information required by Director of Purchasing including but not limited to appropriate terms and conditions that ensure adherence and compliance to all contractual, financial, Iocal and regulatory specifications or requirements. • Inputs data into and maintains contract management system. Facilitates price uploads in MMIS. • Uploads all contract related documents including but not limited to fully executed contracts, price files, spend impact analysis, etc documents into contract management system and spend analytic systems. • Generates forecast of expiring contracts and proactively designs plan for each to ensure contracts are renewed or retired at least a months in advance of expirations. • Interfaces with GPO staff to evaluate GPO offerings and integrates them into portfolio as warranted. • Audits and monitors current vendor performance as well as the contract or programs overall effectiveness in accordance with DNV/ISO compliance. • Audits contracts to ensure compliance, completes reporting and communication though VAT of results. • Works to achieve contract standardization and consolidation throughout facilities serviced among high dollar Physician Preference items. • Serves as a resource in investigating products and services on Physician Preference items, assisting in budgeting, suggesting changes in product utilization and identifying standardization opportunities. • Works with Value Analysis Coordinator and teams to standardize product offerings. • Project manager for assigned initiatives including project schedule, minutes, agendas, action item lists and follow-up. • Reviews contracts for legal and business terms, facilitates through legal, and follows signature authority rules. • Identifies opportunities for standardization and cost reduction via analyzing purchase history, industry benchmarks, contract compliance data and utilization information • Interviews users, physicians and peers to identify possible standardizations and cost reduction opportunities. Benchmarks practices and utilization against others to identify improvement opportunities. • Prepares data and creates presentations and presents to various Physician groups, end users. • Measures and tracks the financial results of standardization and cost-reduction efforts. • Engage with vendor to resolve contract price discrepancies when in dispute. • Conducts periodic business reviews with major vendors. Identifies and implements strategic alliances when advantageous per direction of AA Supply Chain. • Other duties as assigned.

Knowledge, Skills & Abilities

Patient Group Knowledge (Only applies to positions with direct patient contact) The employee must possess/obtain (by the end of the orientation period) and demonstrate the knowledge and skills necessary to provide developmentally appropriate assessment, treatment or care as defined by the department’s identified patient ages. Specifically the employee must be able to demonstrate competency in: 1) ability to obtain and interpret information in terms of patient needs; 2) knowledge of growth and development; and 3) understanding of the range of treatment needed by the patients. Competency Statement Must demonstrate competency through an initial orientation and ongoing competency validation to independently perform tasks and additional duties as specified in the job description and the unit/department specific competency checklist. Common Duties and Responsibilities (Essential duties common to all positions) 1. Maintain and document all applicable required education. 2. Demonstrate positive customer service and co-worker relations. 3. Comply with the company's attendance policy. 4. Participate in the continuous, quality improvement activities of the department and institution. 5. Perform work in a cost effective manner. 6. Perform work in accordance with all departmental pay practices and scheduling policies, including but not limited to, overtime, various shift work, and on-call situations. 7. Perform work in alignment with the overall mission and strategic plan of the organization. 8. Follow organizational and departmental policies and procedures, as applicable. 9. Perform related duties as assigned.

Education

• Bachelor's Degree (Required) - Bachelors Degree with 1 year hospital setting experienced, advanced Microsoft Excel

Associates Degree with 2- 3 years hospital setting experience, advanced Microsoft Excel

Credentials

• No Certification, Competency or License Required

Work Schedule: Days

Status: Full Time Regular 1.0

Location: Memorial-Parking Garage

Location of Job: US:WV:Charleston