Job Details
Job Location
Calvary Schools - Santa Ana, CA
Position Type
Full Time
Salary Range
$17.00 - $21.00 Hourly
Description
Calvary Chapel Costa Mesa (CCCM) is a Jesus Formed Community on Mission. Community, Formation and Mission are the three main ways that we believe we are to live out our discipleship to Jesus. Through Gospel teaching, training, and resources, God's people are enabled to take their discipleship into their own hands by living out the listening, serving and helping posture of Jesus in our church community.
CCCM will be engaging in the mission of God to reach those who are far from God and his kingdom by engaging in spiritual formation, practicing the way of Jesus through the spiritual disciplines in community and putting the life of Jesus and the community of the spirit on display through non-threatening exposures to the Jesus community. Formation Community = Mission.
The ministry began with the church located in Costa Mesa, CA and has flourished and expanded into a multifaceted ministry, which includes Christian Schools, a Bible College, a School of Worship, Christian Radio Stations, Christian radio programs, Christian book distribution, and Christian bookstores. We are committed to God's continued work through the ministry at CCCM.
Calvary Chapel Schools was established to meet the educational, social, and spiritual needs of the children of Calvary Chapel of Costa Mesa, pastored by Pastor Brian Brodersen. CCS is a ministry of CCCM, building up Christian leaders in mind, body, and soul through Biblical truth, character development, and strong academic pursuits, enabling students to serve and enjoy Christ and their community.
Position Purpose / Summary
The Administrative Assistantposition serves as assistant to the principal and facilitator of communicating information, problem solving, material acquisition, cash handling, and record keeping. This position requires: Communicating with administration, school principal and staff in a full spectrum of matters, including matters of a confidential nature. Handling daily work pressures, requiring constant concentration to a volume of work which must be completed within a limited period of time. Performing the essential duties and responsibilities in an environment with constant interruptions, while continuing to display the love of Christ and be a minister of the gospel. CCS is staffed by accepting, loving, and caring individuals, giving students the opportunity to grow in wisdom and knowledge in a safe, wholesome, Christ-centered environment. The ideal candidate will have a strong relationship with Jesus Christ. Their relationship with Christ will be an example to the staff, students, and parents.
RESPONSIBILITIES / DUTIES / FUNCTIONS / TASKS

• Agree with and live out the vision and values of CCCM as outlined in the Statement of Faith (www.cccm.com).
• Be an example to those who you come in contact and serve with by exuding the love and character of Christ.
• Understand that it is a privilege to serve the Lord in vocational ministry and that those who serve God on staff at CCCM are expected to embrace a high biblical, Christ-like standard of conduct and lifestyle, both public and personal
• Comply with applicable Federal, State, and local laws, rules, and regulations.
• Adhere to the Calvary Chapel School's Staff Handbook

ESSENTIAL FUNCTIONS
Registrar

• Manages confidential records and inquiries
• Manages CUM updates, incoming and outgoing requests, digitizing, and filing

Scheduler

• Creates and manages student choice electives and schedules in the school SIS
• Assigns and manages student lockers assignments and maintenance
• Manages and assists teachers to schedule substitutes teachers

Attendance

• Manages student attendance and tardy records in the school SIS
• Manages and assists teacher time off requests and substitute teachers timecards

Receptionist

• Professionally represent the school in interactions with staff, parents, and students
• Independently answers routine questions and correspondence from parents, staff and students without requiring supervision or help
• Perform general office duties including answering multi-line phones, greeting the public, typing, filing, sorting, and handling incoming and outgoing mail
• Assists with the K-8 office bulletin board, reception kiosks, and office window

Admin Assistant

• Provides administrative support to principles including, but not limited to correspondence to staff, parents, students, and community members
• Assists with the planning and creation school events as assigned by the Principal
  • Schedule Day
  • Honor Roll Day
  • Promotion
• Runs reports as assigned by the Principals.
• Manages the school and event calendars
• Assists with Principles schedule

Admissions

• Helps to onboard and offboard new students and staff
• Administers and proctors placements tests and make-up finals

Additional Responsibilities

• Issues, manages, and maintains staff keys
• Attends work and school meetings regularly
• Assists with weekly announcements
• Keeps all student, teacher, and classroom forms updated and stocked
• Troubleshoots office machinery. coordinating maintenance and supply inventory
• Occasionally works beyond a standard scheduled work week when workload requires
• Assists as back up to other school/office staff when they are away from their desks, on break, ill, at an appointment, or at a meeting

REQUIREMENTS / QUALIFICATIONS
Interpersonal Skills:
Works well with others from diverse backgrounds. Focuses on solving conflict; maintains confidentiality; listens to others without interrupting; keeps emotions under control; remains open to the ideas of others, and contributes to the building of a positive team spirit. Demonstrates the ability to successfully work with adolescent students and parents.
Language Skills:
Able to effectively communicate in English verbally and in writing. Able to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, or members of the community. Able to effectively present information to the Principals and school leadership. Able to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Able to write reports and business correspondence.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Able to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Computer Skills:
Proficient in the usage of database software, internet software, e-mail, and word processing software. Able to competently use FACTS and Google Suite applications. Able to type accurately and proficiently. Able to complete a high volume of computer work, using school computer programs to input data with speed and accuracy, including confidential data.
Other Skills and Abilities:
Able to appropriately communicate with members of the church community and others including vendors, law enforcement and other agencies. Able to exercise good judgment and work in an environment with constant interruptions
Education:
Education and/or Experience: High school diploma or General Education Diploma (GED) and three to four years' related experience in typing, general clerical and/or training or equivalent combination of education and experience. Prior experience working in a school setting is strongly preferred.
Certificates, Licenses, Registrations:
Certificates as determined by the school including a valid California Driver License and ability to obtain a valid CPR/First Aid card.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is frequently required to stand and stoop, kneel, crouch or crawl and climb stairs. The employee must regularly lift and/or move up to 15 pounds and occasionally up to 50 pounds. Specific vision abilities required by this job include close vision.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.