Payroll Specialist

Job Description

Department(s): Accounting

Reports to: Manager Accounting

FLSA status: Non-Exempt

Salary Grade: E - $48,000 - $72,292

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Thursday, March 7, 2024 at 11:59 PM. Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.

About CalOptima Health

Are you looking for a career that changes lives? As the single largest health plan in Orange County, CalOptima Health serves one in three residents with health insurance programs for low-income children, adults, seniors and people with disabilities. Our 1,500 employees are valued for their individual perspectives and contributions and benefit from flexible work schedules, recognition and opportunities to grow. If you're looking for a rewarding career supporting a meaningful mission, along with generous benefits and recognition, consider joining us at CalOptima Health!

About the Position

The Payroll Specialist will assist the Manager Accounting with the timely and accurate processing and administration of the agency's bi-weekly, multi-state payroll and year-end payroll-related matters. The incumbent will act as a liaison between Human Resources and Accounting departments for payroll-related inquiries and will generate the required ad-hoc, bi-weekly, monthly and quarterly reports. The incumbent will be familiar with state and federal laws and regulations pertaining to payroll, as well as CalOptima Health's policies and procedures.

Duties & Responsibilities:

Participates in a mission-driven culture of high-quality performance, with a member focus on customer service, consistency, dignity and accountability.

Assists the team in carrying out department responsibilities and collaborates with others to support short- and long-term goals/priorities for the department.

Performs daily payroll functional activities, including checking the payroll inbox, opening mail and directing them appropriately, answering payroll support line and scanning documentation, etc.

Oversees workflow to ensure all payroll transactions are processed on an accurately and timely within state and federal laws and regulations pertaining to payroll, as well as agency policies and procedures.

Assists with the payroll audit for each pay period to ensure appropriate processing procedures are followed.

Reviews in detail all employee changes and transactions before payroll is transmitted.

Audits employee time records in the time and attendance system, including exception time to ensure employees are accurately compensated for the hours worked.

Processes manual checks upon request and distributes paychecks to employees.

Processes stop payments, direct deposit reversals as well as processes and enters new wage garnishment orders.

Develops ad-hoc financial and operational reporting as needed.

Assists in the reconciliation and distribution of employee W-2s.

Researches inquiries and provides responses to the Accounting department for payroll-related matters.

Answers employee questions related to payroll matters and resolves discrepancies promptly.

Completes other projects and duties as assigned.

Experience & Education:

High School diploma or equivalent required.

2 years of experience processing multi-state payroll in a computerized payroll environment required.

An equivalent combination of education and experience sufficient to successfully perform the essential duties of the position such as those listed above may also be qualifying.

Preferred Qualifications:

Associate's degree in Business Administration or related field.

Experience working with Ceridian Dayforce payroll system and ADP Workforce Now.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands: While performing duties of job, employee may be required to move about the organization. Employee must be able to sit for extended periods of time, as well as work at the computer for long periods. Employee is required to use hands and fingers, especially for typing on the computer and using the mouse. Must also be able to reach with hands and arms and must occasionally lift office supply boxes or laptop case, up to 25 pounds. Employee must be able to communicate, particularly for regular phone use, in meetings, face-to-face interaction and while presenting.

Work environment: Typical office environment with minimal to moderate noise levels and controlled office temperatures.

About our Benefits & Wellness options:

At CalOptima Health, we know that a healthy and happy workforce is a thriving workforce, which is why we offer a comprehensive benefits package, including participation in the California Public Employees Retirement System (CalPERS), low-cost medical/vision/dental insurance options, and paid time off. To support quality work-life balance, we allow flexible scheduling during core business hours, telework options for some positions, work schedules that allow every other Monday or Friday off (9/80 schedule), and a wellness program featuring diverse activities. Additionally, CalOptima Health contributes 4% of pensionable earnings to a 401(a) retirement program with no required employee contribution. Employees also have access to 457(b) retirement plans with pre/post-tax contribution options.

CalOptima Health is committed to attracting, hiring, and retaining a diverse staff, where we will honor your unique experiences, identity, and perspectives. Our organization strives to create and maintain a workplace environment that is inclusive, equitable and welcoming so we can truly be Better Together.

CalOptima Health is an equal employment opportunity employer and makes all employment decisions on the basis of merit. CalOptima Health wants to have qualified employees in every job position. CalOptima Health prohibits unlawful discrimination against any employee, or applicant for employment, based on race, religion/religious creed, color, national origin, ancestry, mental or physical disability, medical condition, genetic information, marital status, sex, sex stereotype, gender, gender identity, gender expression, transitioning status, age, sexual orientation, immigration status, military status as a disabled veteran, or veteran of the Vietnam era, or any other consideration made unlawful by federal, state, or local laws. CalOptima Health also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has, or is perceived as having, any of those characteristics.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability.

Job Location: Orange, California

Position Type:

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