Job Summary

Under the general direction of the Director of the Grants Development Office, the Pre-Award Operations Analyst is responsible for the planning, coordination and oversight of varied and extensive administrative tasks to support Cal Poly’s pre-award activities, including but not limited to proposal preparation assignment, conducting funding searches, proposal and award tracking, oversight of student employees and interns, website development and maintenance, and departmental financial and office administration.

Department Summary

The Grants Development Office (GDO), within the Division of Research, provides leadership and strategic guidance, information, and services to administrators, faculty, and staff engaged in extramurally funded research, instruction, professional development, and community service projects from public funding sources.

Key Qualifications

• Ability to operate effectively in a remote environment. Familiar and comfortable with scheduling, meeting, and training virtually.
• Demonstrated to take initiative, independently plan, organize, coordinate, and prioritize work, and perform in various situations where numerous and diverse demands with time constraints and overlapping requirements are involved.
• Excellent communication skills, both written and verbal, with the ability to provide training to others. Must be able to communicate professionally, openly, and effectively with the ability to identify and understand questions and provide helpful responses for problem resolution
• Excellent computer skills and demonstrated proficiency with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.

Education and Experience

• Equivalent to graduation from a four-year college or university. One year of technical or administrative experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Preferred Skills:

• Experience in a University research administration office with experience in sponsored project proposal preparation and submission.
• Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
• Microsoft Office certification, particularly in Excel
• Experience with an electronic Research Administration system.

Salary and Benefits

Anticipated Hiring Range: $60,000 - $76,000 annually

Classification Range: $44,328 - $85,572 annually

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer.

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.