Job Summary

Under the direction of the Dean, serves as the Administrative Services Manager (ASM) and provides leadership and management oversight for the College of Natural Sciences and Mathematics (CNSM) and Ocean Studies Institute (OSI).

The ASM is responsible for developing/implementing policies and procedures and resolving issues related to fiscal, staff human resources and general administration of the College.

Key Responsibilities

• Develop, manage, and implement fiscal policies and procedures for the College. Work closely with the Dean and Assistant Vice President in Provost Office to resolve fiscal problems, monitor the college's fiscal planning performance, perform in-depth analysis, forecast multi-year plans, prepare various financial reports, and develop alternative solutions to accomplish the college's goals and objectives.
• Develop, manage, and implement staff human resources policies and procedures for the College. Work closely with the Dean and University Staff HR Services to resolve personnel issues.
• General administration of policies and procedures for the college.

Knowledge Skills and Abilities

Extensive and in-depth finance, accounting, and budget knowledge for complex departments or areas. Demonstrated strong analytical skills working with data for strategic budget planning. Ability to prioritize assignments and achieve a high level of quality and productive under rigid deadlines, competing demands, and interruptions. Demonstrated effective communication and leadership skills to work with all levels of staff and administration and maintain effective working relationships. Ability to work independently in providing sound recommendations. Demonstrated managerial skills and knowledge in staff training and professional development. Knowledge of CSU and university personnel, budgetary and accounting processes preferred. Skills related to the organization of people, processes, and tools in an academic setting preferred. Strong computer skills in using software applications such as Excel and Word. Working knowledge of all components of PeopleSoft System preferred.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to a bachelor’s degree and a minimum of three years of related experience required.

Business Administration degree and a minimum of four years of experience in financial management and budget analysis preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CNSM Administration - College of Natural Sciences and Mathematics (including OSI - Ocean Studies Institute)

Compensation

Hiring Range: $9,000 - $10,000 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $7,589 - $11,384 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Classification

Administrator II

Application Procedures

Click to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.