Job No: 529649
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Job Summary:
To serve as the Program Admissions Technician in the Jim and Judy Watson Office of Student Services in the College of Education for the basic credential programs.
Major duties and responsibilities
The incumbent will be responsible for coordinating the reception of the Program Admissions Files (PAF) from students from all advanced credential programs and record keeping of all submissions. Evaluate student eligibility in the Master's programs along with the Special Education and Advanced Credentials Programs. The incumbent will coordinate and assist with student eligibility in the Masters, Special Education Credential and Advanced Credentials Programs. The process will consist of creating and maintaining a record on the appropriate database, including entering demographic information, program objectives, verification of completion of the appropriate admissions requirements for each program, including applicable exams, pre-requisite coursework and appropriate GPA. The incumbent will be responsible for writing a report each year reviewing the admissions process, the number of applications processed and recommendations for changes so that the admissions process works smoothly. The incumbent will work directly with the program coordinators in coordinating and developing the content in this report.
The incumbent will be responsible for coordinating and processing Graduate Decision Forms (GDF). This process consists of the following: Check People Soft or other appropriate databases for submission of PAF for the student, email the decision to the student and obtain the appropriate signatures on the GDF. In addition, track the GDF via excel spreadsheet; refer to spreadsheet to update student status and ensure they have met their conditions if they were originally conditionally classified to the program. Place and/or remove necessary holds on student records if required. Update People Soft as required and perform other related duties as assigned.
Update student records in PeopleSoft with items as they come in (letters of rec, waivers of regulations, Writing requirement, CBEST, negative TB, etc.)
Classify student in People Soft and send communication.
In collaboration with the other admission staff members, the incumbent will coordinate and be responsible for the updating of all files for Admissions Criteria for all students who had not previously met the conditions and we admitted conditionally, or who were fully admitted and is in need of updating due to change in status.
Run student data queries via PeopleSoft or student tracking software.
The incumbent will assist in the day-to-day operations of the Masters, Special Education and Advanced Credentials Office. Serve as a liaison between the Masters, Special Education and Advanced Credentials Office and College of Education Program Coordinators, Administrators, and Department Administrative Support Coordinators, Admissions and Student Recruitment and Records, Registration and Evaluations. The incumbent will provide back-up assistance to the other Program Admission staff.
The incumbent will assist faculty, staff and students with the more complex issues related to Masters, Special Education and Advanced Credentials and Special Education Credential processing functions.
Collaborate with Program Coordinators and attend program/department meetings as needed.
Meet with Program Coordinators, as needed, to discuss program related items.
COE Graduate Programs' Support:

• Build COMP exam courses in Blackboard for all Masters degree programs (10-12 courses) to include announcements with information and computer requirements for exam.
• Build Proctoru courses for proctor times allotted (sometimes 8 separate courses to be built).
• Send information to each student individually regarding signing up for a proctor time slot.
• Send assigned number letter to each student individually.
• Proctor Comprehensive exams on test day and handle any problems that may arise.
• Send communication to students regarding pass or fail status.

Send grade sheets back to Coordinator regarding each student's status of pass or fail (with names).
Update and maintain Program Admission forms and applications.
Due to policy and/or regulation changes made by the C.O.E. Program, CSUSB, CSU Chancellor's Office, C.T.C. and/or program accreditation body, Program Admission related forms and applications will need to be reviewed and updated.
Program Admission forms and applications may include the following:

• P.A.F. Requirements list
• Program Admission Application
• Letters of Recommendation form
• Instructions for Processing Certificate of Clearance or needed clearances
• Fee Receipt
• Program Fieldwork Application

Request for a Program Change of Program Option In addition, the revised forms and applications will need to be provided to the appropriate technology support person to be uploaded to the appropriate C.O.E. webpages.
Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent AND three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Reading and comprehending, writing, communicating verbally, reasoning and analyzing.
• Experience to be fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Working knowledge of budget policies and procedures.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Compensation and Benefits:
Anticipated Hiring Range: $3,505 - $3,681 per month
Classification Salary Range: $3,505 - $5,508 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is August 22, 2023
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act