Job No: 528773
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full TimeJob Summary:
Under general direction, the Grants Development Officer will assist faculty and staff in seeking extramural funding opportunities; assist with proposal preparation, review and submission; review of award and related documents; draft, issue, negotiate and finalize agreements; present/contribute to workshops offered by department and to website contents' assist in other administrative operations of department.
Major duties and responsibilities:

• Assist faculty, staff and administrators in seeking extramural funding opportunities.
• Identify external funding sources (grants and contracts) that match faculty/researcher's research interests and expertise.
• Analyze funding opportunities; make recommendations to faculty/researcher about Principal Investigator ("PI") and university eligibility, suitability based on program focus as described in the solicitation/funding announcement, the funding agency and faculty research.
• Collaborate and coordinate funding searches and grant development with applicable internal departments, centers, and institutes.

Prepare, Review, Facilitate and Submit Proposals.

• Serve as the primary contact for identified Principal Investigator ("PI") or departmental unit.
• Provide advice and assistance to PI and program staff with all aspects of proposal preparation, including but not limited to, interpretation and clarification of sponsor guidelines, budget development and review, completion of required forms, assurances and certifications, collection of necessary or pertinent data, and compilation of and review of proposal components for consistency and compliance with funding agency/sponsor guidelines.
• Ensure current/latest applicable rates: salary base, fringe benefits, indirect costs, mileage rate, meals, etc. are applied in budget estimates.
• Coordinate proposal planning activities; may assist PI in preparing and processing letters of support, correspondence, etc.
• Coordinate/collaborate with partner institutions, as applicable; collect subrecipient commitment forms, scope of work, budget, etc., as necessary.
• Coordinate, collect and ensure all necessary compliance documents are collected, as applicable.
• Coordinate proposal approvals (generally, via cayuse) prior to submission of extramural proposal.
• Conduct final review and timely submission of proposal.
• Follow up with funding agency, as needed or requested (e.g., Just-in-time requests, clarifications, etc.).

Perform review of award document.

• Alert PI of new award or contract received.
• Conduct initial review of award document, noting consistency with proposal scope of work, budget, and timelines.
• Coordinate and discuss with Director on appropriate negotiation of terms and conditions.

Lead, participate, and/or contribute to Grantsmanship/Professional Development for CSUSB.

• Develop and/or facilitate training opportunities for faculty and PIs.
• Participate in creating/establishing resources for faculty, administrators, and program coordinators, such as online materials, workshops, informative hand-outs, newsletters, etc.
• Collaborate with Sponsored Programs Administration ("SPA") staff, and other campus departments, centers, institutions, or divisions, in developing training opportunities and facilitating discussions with campus constitutes about sponsored programs operations.

Assist and/or participate in administrative operations and other special assignments.

• Complete registration to appropriate sponsor systems, as needed; issue/approve accounts for faculty, administrators, and staff to appropriate sponsor systems such as eRA Commons, NSF Fastlane or Research.gov, NASA nspires, e-grants, etc.
• Assist in the preparation and submission of various federal, state, and other related reports and responses to requests, including but not limited to annual application for Title III/V designation of eligibility, NSF HERD survey, agency-specific data requests, CSU system and CSUSB requests for sponsored program data and reports.
• Assist with and contribute to the development, on-going review, and implementation of sponsored-programs policies and procedures.
• Assist in the development, review, and implementation of office policy and procedures to ensure effective office operations.
• Participate in other departmental projects and activities, as assigned.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS four years of related experience.

Required Qualifications

• Experience in research administration, grants development or pre-award: experience in RFP/solicitation review and interpretation; budget development; proposal review and submission to various funding agencies; working knowledge of grants.gov, research.gov or Fastlane, and other submission portals; general knowledge of 2 CFR 200/Uniform Guidance, federal and state regulations; experience with award/contract review and negotiation.

Preferred Qualifications

• Four or more years working in a pre-award office in a university; experience in contract negotiation. Knowledge of CSU policies; Working knowledge and experience using Cayuse424. Certified Research Administrator.

Compensation and Benefits:
Anticipated Hiring Range: $6,000 - $7,100 per month
Classification Salary Range: $5,022 - $9,083 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Exempt/Probationary
Academic year schedule: Monday through Friday (8:00 am - 5:00 pm), some evenings/weekends.
Summer schedule: Monday through Thursday (7:00 am - 5:30 pm), some evenings/weekends.
The application deadline is: August 23, 2023
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact Nora Jean Fernandez, ADA Manager at Nora.Fernandez@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act