Job No: 521963
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)Job Summary
The incumbent serves as primary analyst for the office of the Associate Vice President. Primary responsibilities include providing high level administrative support for a complex organization including strategic initiative leadership, budget management and coordination of administrative support services for the office.
Major duties and responsibilities
Admin Support

• Execute independent decisions on day-to-day administrative operations including procurement, travel, processing payroll, events and activities that often involve coordination with various executive offices such as office of the President, office of the Vice Presidents, academic Deans and other campus and CSU Leadership.

Personnel/Staffing Support -

• Serves as the primary conduit between department heads and human resources for all personnel related activities including recruitment, reclass, in range progress request or other related changes. Maintains records on all job changes including of all job cards, new offers, performance reviews and other related records for all personnel within Finance and Administrative Services units.

Budget/Fiscal Services -

• Serves as the primary support on budget and finance related matters for the Office of the Associate Vice President, including procuring supplies, maintaining asset records and compiling annual asset inventory information. Provides support and serves as the backup to the Finance and Administrative Services Financial Analyst/Project Coordinator; provides high level budget and fiscal support including managing a consolidated budget with varied and complex funding sources, often requiring frequent interaction and liaison with various offices. Strong competency in fiscal management and ability to use campus Enterprise Systems to obtain necessary information is strongly desired.

Project Management -

• Provides support and serves as the backup to the Finance and Administrative Services Financial Analyst/Project Coordinator for major and complex strategic initiatives with a broad span of influence and often with significant campus wide impact. Ability to multitask and manage multiple initiatives simultaneous is a must.

Other Duties -

• Perform other job-related duties as assigned and will provide back- up office support to the Vice President for Administration and Finance office, as needed.

Minimum Qualifications: Required Education and Experience

• Bachelor's degree and/or the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs, PLUS two years of related experience.

Required Qualifications

• A comprehensive and detailed knowledge of a university infrastructure, policies, and procedures or in an organization with similar complexity is required.
• Proven ability to interpret and apply policies and procedures independently and to use judgment and discretion is required.
• Strong competency in fiscal management and ability to use campus Enterprise Systems to obtain necessary information is strongly desired.
• A thorough mastery of English grammar, punctuation, and spelling is required along with the ability to effectively write and present reports, minutes, and other documents in a professional manner is required.
• Expertise in using office software, technology and systems including but limited to Microsoft Word, Excel, Outlook, PeopleSoft and other standardized office equipment is required.
• Ability to multitask and manage multiple initiatives simultaneously is required.
• Proven ability to establish and maintain cooperative working relationships and work effectively both independently and/or as part of a team is required.
• Skill in planning and performing research and participating in the development, alternation, implementation and evaluation of the organization's programs, policies, and procedures.

Preferred Qualifications

• At least three (3) years of work experience providing progressively responsible administrative, technical and analytical support in an environment of similar complexity.

Compensation and Benefits:
Anticipated Hiring Range: $4,000 - $5,000 per month
Classification Salary Range: $3,518 - $6,791 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-Exempt/Probationary
Schedule: Monday - Friday 8:00am - 5:00pm weekends and evenings may be required.
The application deadline is January 3, 2023
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
COVID-19 Vaccination
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act