Job No: 518631
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
About CSUSB
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary
The School of Computer Science and Engineering educates students in the disciplines of computing theory and machinery, and teaches them to apply their knowledge in a socially responsible way. The School educates students in the intellectual basis of the field, including issues of computability, information theory, and engineering, as well as the technology. Our graduates can design and implement the technology of computing and data communications with a deep understanding of the bases upon which these technologies rest. In addition to preparing professional workers for industry, we educate those students who wish to pursue an advanced degree or career in academic or industrial research. Students may study for the BS or MS in Computer Science, the BS in Computer Engineering, the BS in Bioinformatics, or the BA in Computer Systems.
Job Summary
Under the general supervision of the Dean of Natural Sciences, the Administrative Support Coordinator for the School of Computer Science and Engineering will coordinate, be responsible for, and carry out administrative coordination support to the School of Computer Science and Engineering.
Responsibilities include, but are not limited to:

• Coordination of the clerical and administrative support functions for the school of computer science and engineering (CSE).
• Provide excellent customer service to students, faculty and other departments and colleges on campus, drawing on broad knowledge and interpretation of departmental and university policies, procedures and practices.
• Maintain and schedule calendar for the Dean and Director.
• Assist CSE School Director with the production of the course schedules each semester. Responsible for releasing seats in conjunction with SOAR dates and waiving approved prerequisites for SOAR attendees.
• Maintain, gather, analyze data and information for various purposes including monitoring class rosters, book orders, faculty office hours, course syllabi, compile and prepare various reports.
• Interacting with a variety of campus and community members including: working with students, faculty and staff to assist them or resolve complex problems; network to build campus relationships; serving as a primary contact and/or resource to outside parties, such as vendors, or governmental agencies, and/or top level administrators.
• Preparation, distribution, collection and submission of SOTE's.
• Coordinate and implement the yearly mandatory student advising and remove student advising hold.
• Responsible for preparing and maintaining key requests for student club, research assistants, and part-time lecturers.
• Coordinate the student's seminar schedule for presentations on supervised courses.
• Assist the graduate program by working with graduate coordinator for admissions and graduate coordinator for advising.
• Assist with five-degree programs' ABET and WASC accreditations by collecting, organizing and maintaining assessment materials.
• Responsible for maintaining and ordering office supplies via Staples, procurement card or via PeopleSoft; submit facilities work orders; preparing requisitions, and submitting printing requests.
• Oversee the student assistants in the department and provide lead work direction and training; collect monthly student assistant timesheets and submit to the Dean's Office.

Employment Status: Full-time, Probationary, "Non-exempt" position.
Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on September 28, 2022.
Work Schedule
Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.
Key Qualifications

• Fully functional in all technical aspects of work assignments.
• Thorough, detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough knowledge of English grammar, punctuation, and spelling.
• Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Ability to draft and compose correspondence and standard reports.
• Ability to handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.

Education and Experience

• High School diploma or its equivalent AND three years of experience in general office clerical or secretarial work or the equivalent.

Preferred Qualifications

• Knowledge of PeopleSoft or similar enterprise-wide application is desirable.
• Experience in higher education and administrative support preferred.

Salary
Anticipated Hiring Range: $3,400 per month
Classification Salary Range: $3,338 - $4,097 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)