Job No: 510083
Work type: Staff
Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time
About CSUSB
California State University, San Bernardino is a preeminent center of intellectual and cultural activity in Inland Southern California. Opened in 1965 and set at the foothills of the beautiful San Bernardino Mountains, the university serves more than 20,000 students each year and graduates about 4,000 students annually. CSUSB reflects the dynamic diversity of the region and has the most diverse student population of any university in the Inland Empire. Seventy percent of those who graduate are the first in their families to do so.
At CSUSB, you can:

• Build your future
• Work with the best
• Be your authentic self
• Focus on you
• Make a lasting impact
• Work for a purpose that is greater than your own
• Bring everything you are, become everything you want

Department Summary
The Accounting Services department's main function is reviewing, analyzing, and recording the financial data for the University and Auxiliaries. We are responsible for monthly and year-end closing of accounting records and preparing this information for reporting to the CSU Chancellor's Office and various state agencies. In addition, we are proud to service the University departments by providing guidance and training as needed. The areas of responsibility include General Ledger, Billings, and Receivables, Trust Funds, Chart of Accounts, Audits, and Cash Management.
Job Summary
The Accounting Specialist is essential in the oversight of University's resources, guiding campus departments on the proper use of funds, and maintaining financial integrity through sound accounting practices. Duties will include Sponsored Program and general accounting tasks including, but not limited to account reconciliations, chargebacks, transfers of expense, billing and cash posting orders; process journal entries for month-end and year-end closing processes, and support for campus departments for general ledger transactions.
Responsibilities include, but is not limited to:

• Generate and send out financial monthly statements to Principal Investigators (PIs).
• Reconcile sponsored project financial between budget to actuals and encumbrance ledgers.
• Review open purchase orders/encumbrances to ensure invoices are reconciled and paid out timely.
• Prepare sponsored project financial reports as part of agency's requirements.
• Research and answer questions relating to sponsored project financial transactions and accounting activities.
• Resolve any discrepancies or errors and prepare correcting journal entries as needed.
• Compile and send out sponsored project closeout reminders to PIs.
• Examine financial data for completeness, accuracy, and conformance with funding agency policies and procedures.
• Reconcile revenues and expenses for each project and assist in the closeout awards process.
• Provide customer service to PIs and campus colleges pertaining to sponsored project funds accounting.
• Reconcile general ledger and sub-ledger accounts for banking, accounts payable, sundry accounts receivable including payroll related billings and labor cost distribution.
• Coordinate with campus departments to clear reconciling items. Monitors account balances, perform aging analysis and prepares write-off recommendation according to CSU policy and campus guideline.
• Properly document collection efforts and reporting requirements.
• Work closely with payroll services for employee related receivable and write-offs.
• Assist with processing campus chargeback journals, transfer of expenses, revenues, and funds in accordance with CSU polices and campus guidelines.
• Assist with reconciling receivable accounts and clearing discrepancies of interagency transactions for year-end reporting.
• Serve as the liaison between accounting services and campus departments on general ledger transactions and fund management.
• Complete special assignments and other duties as requested by Associate Controller and University Controller.

Employment Status: Full-time, Temporary, "Non-Exempt" position with the possibility of converting to permanent.
Application Review Deadline: This position will remain open until filled. The initial review of applications will begin on February 18, 2022.
Work Schedule

• Monday through Friday from 8:00 am to 5:00 pm, weekends and evenings may be required.

Key Qualifications

• General knowledge of Generally Accepted Accounting Principles (GAAP).
• Office methods and procedures; statistical and mathematical presentation of data.
• Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems.
• Ability to interpret and follow instructions and policy guidelines.
• Analyze financial and statistical data and draw conclusions.
• Utilize problem solving techniques.
• Establish and maintain effective working relationships with others.
• Communicate effectively with others inside and outside the unit, including conveying technical information to non- Accountants.

Education and Experience

• Equivalent to a bachelor's degree with a major in accounting, business administration, finance, or a closely related field OR a combination of education and experience which provides the required knowledge and abilities.

Preferred Qualifications

• Bachelor's degree in accounting, finance or a related field.
• 2 to 3 years previous general accounting or business experience.
• An understanding of general accounting concepts, such as debits, credits, accruals, refunds.
• Experienced with ERP systems (general ledger module) and Microsoft Windows Office.
• A courteous, professional demeanor and excellent customer service skills.
• Effective oral and written communication skills.
• Experience with account reconciliations (i.e. bank and balance sheet accounts).
• Experience with month-end and year-end close processes.
• Previous experience in governmental entities or higher education.

Salary
Anticipated Hiring Range: $3,775 - $5,000 per month
Classification Salary Range: $3,775 - $7,073 per month
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. In our commitment to diversity, we welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. Our commitment to work toward an environment that values diversity requires that we create, promote, and maintain activities and programs which further our understanding of individual and group diversity. We will also develop and communicate policies and promote values which discourage intolerance and discrimination.
The concept and dimensions of diversity are to be advanced and incorporated into every aspect of university activity, including student life, the curriculum, teaching, programs, staffing, personnel training practices, research, community services, events, and all other areas of university endeavor.
Dimensions of diversity shall include, but are not limited to, the following: race, ethnicity, religious belief, sexual orientation, sex, gender identity, gender expression, ability, socioeconomic status, cultural orientation, national origin, and age.
The implementation of the Commitment to Diversity will rest with the university as a whole. The president, in addition to a personal commitment and involvement, may use the University Diversity Committee, campus administrators, faculty, staff, and students as well as other members of the campus community to implement effectively the philosophy and intent of this statement.
Supplemental Information
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
California State University, San Bernardino is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter. Visit the Human Resources Conflict of Interest webpage link for additional information: http://hrd.csusb.edu/conflictInterest.html
This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096)