Job No: 525177
Work type: Staff
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)Job Summary:
Under general supervision from the Director, the incumbent serves as an accessibility coordinator for SSD. The incumbent is tasked with coordinating SSD student accessibility, SSD administrative functions, and will support the pre and post needs of students by coordinating accessibility programming; such as SmartPen equipment processing, mobility cart ride services, accessible furniture, class aides, testing, notetaking services, logistics, and events.
Major duties and responsibilities
Accessibility Coordination

• The incumbent works to support the pre and post accommodations and accessibility needs of SSD students once those have been assigned by an intake specialist or the counselor
• The incumbent will communicate and interact with a variety of campus and community constituents including: working with students, faculty, and staff to assist them or resolve problems related to accessibility needs; networking to build campus relationships to expedite work and projects for SSD
• The incumbent will coordinate work and projects related to accessibility and accommodation needs of SSD, which may include smart pen equipment processing; cart ride services, accessible furniture, class aides, testing or notetaking services
• The incumbent may serve as a primary contact and/or resource for SSD students and to outside parties, such as administrators, counselors, faculty, and administrators.
• Providing SSD program support including: providing academic ( SSD development course) or SSD office coordination when needed; providing administrative support to Director and AA-1 when needed
• Incumbent will assist in program development and planning for SSD and accessibility coordination including; responding to and/or directing student inquiries related to SSD accessibility; researching, troubleshooting, and resolving accessibility related problems for SSD
• The incumbent sends communications to students, faculty and staff regarding updates in SSD accommodation software (e.g., AIM) which may affect them.
• The incumbent maintains, gathers, and analyzes data and information related to accessibility needs of students and submits notes to Accessibility Information Management Systems as it pertains to SSD accessibility needs.

Administrative Support

• The incumbent performs administrative duties in support of SSD operations and coordinating work activities including: setting up and maintaining office procedures related to SSD and accessibility coordination work; developing documents involving the use of software features such as charts, tables and graphics as needed for workflow; performing administrative duties and/or project work and coordination related to programs, policies, and procedures in regards to accessibility coordination; and will plan and arrange special events; and related activities for SSD accessibility, under the leadership of the AA-1.
• The incumbent will perform standard clerical work, as needed for accessibility input such as processing standard and SSD electronic mail; preparing and composing correspondence, reports, and other documents related to accessibility needs of students in SSD; creating and maintaining standard and electronic records and files and recordkeeping systems as it related to accessibility coordination within SSD under the leadership of the AA-1
• The incumbent will assist in arranging meetings and events; making travel and other arrangements; ordering and maintaining supplies; troubleshooting office technology problems and systems; and performing other general office support and maintenance activities under the lead direction of the AA-1.
• The incumbent will track, monitor, coordinate and/or compile SSD accessibility activities, programs, or events
• The incumbent will compile and prepare various reports; and using and maintaining office support technology and systems such as word processing, desktop publishing, spreadsheets, and databases to produce results for SSD on accessibility needs of SSD students
• The incumbent assists in the development and creation of communications sent to staff, faculty, and students on behalf of SSD. In particular the incumbent assists in the organization of campus-wide listserves and internal department communications for SSD
• The incumbent supports SSD by providing indirect lead direction to student assistants

Other Duties as Assigned

• Contributes to the overall success of SSD by performing other duties as assigned which are within the incumbent's classification.
• Attends and participates in DSA functions as required (e.g., all DSA staff meetings).
• The incumbent provides administrative and logistic support for SSD events and programming, as requested by Director

Minimum Qualifications: Required Education and Experience

• High School diploma or its equivalent
• three years of progressively responsible experience in general office clerical or secretarial work or the equivalent.

Required Qualifications

• Coordination of entire clerical and administrative support functions and/or performance of administrative work in a large/complex academic, administrative or program office, and/or in a higher level administrative office.
• Administrative work often involves evaluation and recommendations related to operational and procedural matters.
• Work is performed independently under general direction related to goals.
• Large scale, complex projects with broad, visible impact that involve coordination with other departments are planned and executed. Project needs are identified, detailed plans are outlined, projects are initiated and coordinated, and work is delegated. Project is coordinated through initiation, execution, coordination, implementation, and evaluation.
• Support staff and work unit priorities are usually set. Full accountability for work flow and completion of work for the assigned support staff.
• Lead work direction, training, and guidance to others are provided. Work may involve assistance with work unit staffing decisions and input to performance evaluations.
• Multiple work unit projects and priorities are handled.
• Independent decisions on day-to-day operations are made. Specialized policies and procedures are interpreted and applied.
• A broad range of operational and procedural office and administrative problems which may at times require research, analysis, and evaluation of information may need to be solved. Ingenuity in developing solutions is required.
• Typically, assignments will require interaction at the highest levels within and outside the university, often in sensitive interpersonal situations.
• Must have a valid California Driver's License.
• Must have reliable transportation to drive between the San Bernardino and Palm Desert Campuses.
• Must be able to operate a golf cart and wheelchair accessible van.

Preferred Qualifications

• Have experience with ADA, section 504, and working with Students with Disabilities
• Have a high degree of sensitivity
• Ability to keep up with a fast-paced, environments with diverse personalities and job respoibsi9lities within the office

Compensation and Benefits:
Anticipated Hiring Range: $3505 - 4000 per month
Classification Salary Range: $3505 - $5,508 per month
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 14 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Position Information:
Work status: Full-time/Non-exempt/Probationary
Schedule: Monday - Friday 7:00am - 4:00pm. Evenings and weekends as needed.
The application deadline is March 21, 2023.
Conditions of Employment
Background Check
Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Drivers License Check
Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.
Mandated Reporter
The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
I-9
CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.
COVID-19 Vaccination
CSU requires faculty, staff, and students who physically access campus facilities or programs to be fully vaccinated against COVID-19, which includes obtaining a COVID-19 booster dose, or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. See policy at https://calstate.policystat.com/policy/11030468/latest.
Statement of Commitment to Diversity
In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.
California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion
Closing Statement:
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at jeanne.durr@csusb.edu
Smoking
CSUSB is a smoke and tobacco-free campus. See policy at https://calstate.policystat.com/policy/6591951/latest/.
Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act