Position Category: Staff (Non-Exempt)
FLSA: Non-exempt
FTE: 1
Location: Thousand Oaks
University Background:
The mission of California Lutheran University is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. Founded in 1959 in beautiful Ventura County, the university has an enrollment of about 4,000 undergraduate and graduate students who come from across the nation and around the world from a diversity of backgrounds, cultures and faiths. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is looking for candidates with a dedication to and success in working in diverse communities. The university is committed to an inclusive learning and work environment that values individual differences and respects each persons dignity.
Basic Function:
Under the direction of the Senior Associate Provost, the Educational Effectiveness Administrative Coordinator performs a variety of responsibilities, sensitive, and confidential administrative support for offices and units that reports to the Senior Associate Provost for Educational Effectiveness. The offices include Educational Effectiveness and Institutional Research (EEIR), Center for Teaching and Learning (CTL), Pearson Library, Center for Academic Service Learning, Writing Center, and Center for Equality and Justice.
Representative Duties:
Performs administrative duties to support the offices that reports to the Senior Associate Provost. These duties may include: E
Assists in coordinating, assembling and preparing the annual department budget, monitors division budget transactions, prepares budget transfers, purchase requisitions and requests for payment. E
Manages the calendar of the Senior Associate Provost. E
Reconciles credit card statements, gathering and uploading receipts, and ensuring expenses are charged to the correct accounts. E
Assists in the organization and planning of presentations for various internal and external audiences. E
Assists in the development and preparation of reports, meeting materials and other documents as requested; prepares documents for processing of reimbursements, requests for payment, and other accounting-related forms. E
Assists in the Monthly Updates and follow up with tasks assigned to unit directors. E
Orders and maintains inventory of office equipment, materials and supplies; website development. E
Maintain the Educational Effectiveness website. E
E=Essential Functions
Knowledge Of:
Modern office practices, procedures, and equipment
Budget management (reconciliations, PO maintenance)
Record-keeping, filing, and information organizing techniques
Interpersonal skills using tact, patience, and courtesy
Word processing, spreadsheet, database, presentation, and other relevant software applications, including Microsoft Word, Excel, PowerPoint, and Outlook; website development
Correct English usage, grammar, spelling, punctuation, and vocabulary
Basic event planning
Ability To:
Perform administrative support and clerical duties
Operate a computer terminal to enter data, maintain records and conduct word processing
Coordinate, organize, and oversee office activities Interpret and apply general administrative and departmental policies and procedures across multiple units with different needs
Work confidentially with discretion Meet schedules and deadlines by prioritizing work
Communication clearly and concisely, both orally and in writing Schedule and coordinate meetings, conferences and appointments
Establish and maintain cooperative and effective working relationships with others
Work effectively with frequent interruptions
Minimum Qualifications:
Any combination equivalent to: two years of college-level coursework and three years of administrative support experience
Preferred Qualifications:
Prior experience as an administrative assistant or coordinator in a non-profit, corporate, higher education
Licenses and Other Requirements:
None
Physical Abilities:
Working Environment:
Busy office environment; subject to frequent interruptions
Posting Number: Staff001962022
Number of Vacancies: 1
Desired Start Date: 02/26/2023
Position End Date:
Open Date: 02/13/2023
Close Date: 2/26/2023
Open Until Filled: No
Application Procedure/Special Instructions:
To apply, visit https://careers.callutheran.edu/postings/10443
California Lutheran University is committed to providing equal opportunity in employment for all persons, regardless of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex, age, sexual orientation, genetic information, gender, gender identity or expression, or any other basis protected by applicable law. No person shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination in any program, activity or facility of the University on the basis of these factors in a manner consistent with applicable federal and state laws, regulations, ordinances, orders and rules, and Universitys policies, procedures, and processes.
Upon request, reasonable accommodations in the application process can be provided to individuals with qualifying disabilities. Please contact the Human Resources Department for further information or to request an accommodation.
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