1 Administrative Coordinator, Wildland-Urban Interface FIRE Institute Job in San Luis Obispo, CA

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Administrative Coordinator, Wildland-Urban Interface FIRE Institute

Cal Poly Corporation

San Luis Obispo, CA | Full Time

$44k-55k (estimate)

11 Months Ago

Administrative Coordinator, Wildland-Urban Interface FIRE Institute

Cal Poly Corporation San Luis Obispo, CA

$44k-55k (estimate)

Full Time 11 Months Ago

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Cal Poly Corporation is Hiring an Administrative Coordinator, Wildland-Urban Interface FIRE Institute Near San Luis Obispo, CA

Position Information

Job Title

Administrative Coordinator, Wildland-Urban Interface FIRE Institute(WUIFI)

Posting Number

201000700

Posting Type

Temporary

Contract End Date

07/01/2025

Salary Range

Hiring Range

$22.10 - $33.15 per hour

Full Time or Part Time

Full Time

If Part Time, List Work Hours

Position Summary Information

Job Description Summary

This position supports Wildland-Urban Interface FIRE Institute (WUIFI) whose mission is to help create the most fire resilient communities in the world. The Administrative Coordinator (AC) assists with administrative, clerical, project budget oversight, and coordination duties as assigned by the WUIFI Director. The position will work 40 hours per week from an office at the Cal Poly San Luis Obispo campus. This position is part of the Cal Poly Corporation (CPC). Schedule flexibility, including some weekend work, within non-exempt parameters, is expected. While the position reports to the WUIFI Director, the AC will work closely with faculty, staff, and external stakeholders in support of various research, projects, student involvement, and meetings.

Term of Employment: The current funding for this position is secured for 24 months from date of hire. It is the intent of the Director to secure ongoing funding for this position to eventually become permanent.

Minimum Qualifications

High school diploma or its equivalent
Four years of general office support or technical experience. Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for six months of experience.
Possession of a valid California Driver’s License and satisfactory driving record
A background check is required for all regular benefited positions
The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment

Preferred Qualifications

Graduation from an accredited four-year university
Certifications of training in Microsoft Office Suite applications or equivalent
Experience with oversight of project budgets
Experience with public interaction in a business setting
Experience with social media and web page maintenance
Experience writing and editing professional correspondence

Desirable Knowledge, Skills, and Abilities

Ability to perform complex duties
Proficient computer skills including word processing and spreadsheet
Ability to prioritize, plan, organize, and meet timelines
Ability to lead others in managing tasks; train personnel on policies and procedures
Excellent verbal and written skills and the ability to interface with varied people including students, faculty, staff, and the public
Interpersonal skills using tact, patience, and courtesy
Ability to maintain regular and reliable attendance
Communicate complex ideas effectively in writing and verbally in individual and group settings
Move from one task to another frequently to address timely support needs, phone calls, and Director requests
Be aware of personal performance limitations and be willing to notify the Director if support is needed to manage the workload

Physical Demands

Hearing and speaking to exchange information in person or on the telephone
Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
Seeing to read a variety of materials
Sitting or standing for extended period of time
Physical agility to lift 20 pounds to shoulder height
Physical agility to lift, carry, push, or pull objects
Commuting on an as needed basis to outside meetings and training location

Typical Essential Functions

Faculty and student project support, as assigned by the Director
Uploading web material; reviewing web material for quality control
Meeting coordination, scheduling, invitations
Event support
Meeting minutes
Project budget oversight
Basic Procurement
Work with CPC and Cal Poly staff to follow fiscal policies for managing grant and donation funds
Sourcing supplies and equipment
Sourcing vendors
Fiscal reporting
Travel support
Perform other duties assigned by the Director

Special Instructions to Applicants

Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and 14 holidays.
Employees are eligible to participate in the CPC Medical Insurance Plan offered through the California Public Employees’ Retirement System (CalPERS). Employees have different plans from which to choose including HMOs and PPOs. The coverage includes the employee, his/her dependents, or domestic partner. The CPC covers a large portion of the medical premium for the employee and eligible dependents.
All employees are members of the California Public Employees’ Retirement System (CalPERS) and will contribute to their retirement; these contributions can be refunded if the employee terminates prior to retirement.
Please visit our website for additional benefits information.
https://www.calpolycorporation.org/resources/business-services/human-resources/benefits/
Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.
The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption.
AA/EEO/Disability/Protected Veteran Employer

Posting Detail Information

Open Date

07/05/2023

Close Date

Open Until Filled

Yes

Review of Applications Begin Date