School Treasurer/Data Manager

This is a combined position and this person is responsible for all clerical duties at the school.

Qualification Requirements
• Combination of education and experience equivalent to graduation from a two year or community

Special Requirements
Notary Public

Salary
Grade 64

Reports to
Principal

General Definition of Treasurer Work
Performs intermediate skilled administrative support work maintaining a variety of financial records, reports and
documents, preparing required or requested fiscal reports, receiving, processing and receipting incoming
monies, processing purchase requisitions, keeping accurate records of budget activity, verifying payroll records,
securing substitute teachers, and related work as apparent or assigned. Work is performed under the limited
supervision of the Principal.

Knowledge, Skills and Abilities

• Ability to operate all standard office equipment at a very good level of efficiency.
• Ability to read and follow rules, procedures, and instructions.
• Ability to work independently without close supervision.
• Ability to speak clearly.
• Good communication skills – written and oral.
• Ability to understand and follow written and oral directions.
• Ability to establish and maintain effective working relationships with associates and the general public.
• Working knowledge of office practices, basic bookkeeping, and basic accounting clerical methods, and

ability to compile information based on general instructions.

Created March 2022

School Treasurer/Data Manager

• Prepares for and assists with outside audits.
• Maintains financial records for instructional supply funds for all departments.
• Purchases supplies and maintains inventory.
• Prepares purchase orders for payment and verify coding.
• Prepares, submits, and maintains payroll information.

• Works with teachers on personnel issues, such as insurance, longevity, annual leave, sick leave,

• Assists administrators in procurement and assignment of substitutes.
• Performs general clerical work as required
• Performs other related tasks as required.

General Definition of Data Manager Work
Performs intermediate technical work maintaining an information resource, ensuring data consistency
and integrity, collecting and reporting related information, working with users to design and create
requested or required reports, participating in testing and implementation, and related work as
apparent or assigned. Work is performed under the general direction of the Director of Accountability
Services.

Essential Functions

• Maintains and utilizes the computerized student information system including student

• Maintains computer records of students' scores on state mandated tests and standardized

• Prepares and or maintains computer records of student attendance; enters data from

• Prepares correspondence to parents to advise them of excessive absences according to

• Maintains, generates, and distributes student demographic, scheduling and grading

• Maintains records of student suspensions, student withdrawal from school, records reasons for

• Accesses the Internet to download student information and upload files.
• Facilitates transfers of student information between schools.
• Prepares attendance reports and reconciles manual and computer reports.
• Provides information and training to school staff on the use of the student information system

Created March 2022

School Treasurer/Data Manager

• Types letters, memos, reports, and bulletins.
• Administers medication and minor first aid in the absence of the school nurse and other office

Knowledge, Skills and Abilities

• General knowledge of computers and general office machines.
• Knowledge of the attendance regulations in the Student Attendance and School Accounting Manual.
• Considerable knowledge of data management, policies and procedures.
• Thorough knowledge of district policies, processes and procedures.
• Thorough knowledge of specific software types and reports used in a school system.
• Ability to create and maintain reports related to student activities.
• Ability to operate standard office equipment.
• Ability to work with a high degree of accuracy.
• Ability to troubleshoot and correct minor software problems.
• Ability to exercise independent judgment in correcting data errors or omissions.
• Ability to communicate well with school personnel, parents, students, and central office staff while

with staff, students, vendors and the general public.

occasionally requires using hands to finger, handle or feel, stooping, kneeling, crouching or crawling,
reaching with hands and arms, lifting and repetitive motions.

• Work has standard vision requirements.
• Vocal communication is required for expressing or exchanging ideas by means of the spoken word and

Disclaimer
The preceding job description has been designed to indicate the general nature and level of work performed by

Created March 2022

School Treasurer/Data Manager

employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory
of all duties, responsibilities, and qualifications required of employees to this job.

Created March 2022