Position Summary: 

To provide assistance to the project team in the administration and management of many of the activities which are associated with the construction project. Frequently involved with establishing and routing plans and ensuring all information gets to the proper internal and external distribution. The position may involve rotating field and office assignments of all phases of construction on a variety of complex projects.

Essential Functions and Responsibilities include, but are not limited to:

Management Skills:

• Oversee the preparation and maintenance of the Material Tracking Log.
• Ensure the timely delivery to the jobsite of all project equipment and materials (procurement).
• Assist in updating the Project Status Report (PSR).
• Attend project meetings. Host project meetings as required.
• Assist the Superintendent with the preparation, distribution and maintenance of schedules.
• Submit and track outstanding Requests for Information (RFIs) and expedite return responses using Viewpoint. Communicate timely responses to the project team.
• Assist in the evaluation of field problems and documentation of RFIs.

Interpersonal Skills:

• Establish and maintain positive and effective working relationships with all (client, architect, subcontractors, project team, various CWD Departments).
• Promote CWD “Core Values” with the project team, client and subcontractors.
• Motivate and contribute to the teamwork/morale in the project team.
• Mentor junior staff as appropriate.

Technical Skills:

• Oversee the Submittal review process.
• Write, track and communicate resolution on all Requests for Information (RFI).
• Prepare review and distribute Change Order Requests.
• Verify original estimate quantities, report quantities in place and maintain labor cost report.
• Oversee and/or participate in the documentation of punch list work.
• Assist in the review and enforcement of safety processes.

Administrative Skills:

• Prepare and maintain Submittal, RFI, Procurement and other logs using Viewpoint.
• Compile contract close out documents (O&M manuals, As-Builts, etc.).
• Prepare and distribute meeting minutes.
• Update and maintain all sets of drawings, specifications, and logs. Ensure that all subcontractors receive documents relative to their contracted work. 
• Assist with job office setup.