At C&S Companies, we believe work environment, culture, and the opportunity to learn, and grow are key elements when considering a new job. We are just the right size to provide the resources and support you need without the burdensome bureaucracy of a large corporate environment. To that end, we foster a family-friendly and supportive workplace; collaborative and employee-focused with an emphasis on quality, integrity, trust, fun, and accountability.
Diversity, equity, inclusion, and belonging are a top priority at C&S. We promote personal and professional growth by cultivating and sustaining a safe, inclusive atmosphere where everyone feels a sense of belonging. By encouraging employees to bring their whole selves to work, we create a diverse and equitable environment whereall our voices are heard.
Position Overview
We are looking for a skilled Office Coordinator, in our San Diego, CA office to undertake a variety of day-to-day office and clerical tasks. You will be an integral part in ensuring that our office operations run smoothly and are successful in supporting other office locations and business activities.
An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills. You will be comfortable dealing with people and able to carry out administrative duties with accuracy and speed. The goal is to ensure that office operations are efficient and add maximum value to the organization. We are looking for support on a part-time basis (20 hours/week) Monday through Friday, between the hours of 11:00a - 5:00p.
Position Responsibilities

• Follow office workflow procedures to ensure maximum efficiency
• Maintain files and records with effective filing systems, including electronic files and databases
• Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings etc.)
• Coordinate with Mission City Building Management for any special events or safety
• Coordinates all local, regional, and national meetings for selected department including set up of technology in conference room prior to meeting time, arranging for ordering/delivery of food, and making other necessary arrangements.
• Maintains calendar(s) and may make travel arrangements for PM and or Leadership staff
• Greet and assist visitors when they arrive at the office, including lunch coordination as necessary
• Assist with in office onboarding of new hires.
• Ensure breakroom supplies, coffee, and areas are maintained and kept to clean acceptable operating conditions
• May assist in the coordination, completion, and submission of expense reports for senior staff.
• Orders office supplies and maintains inventory.
• Fleet vehicle and or equipment inventory.
• Files and archives all correspondence in a timely manner.
• Identifies administrative needs and develops appropriate solutions or recommendations.
• Completes other projects and duties as assigned.
• Assist with billing and accounting functions to support Project Managers.
• Support Project Managers with agency and client coordination, as well as regulatory paperwork and deadlines.
• Utilize safe work practices in accordance with federal, state, local, and company standards.
• Communicate incidents, accidents, near misses, potential hazards, and unsafe working conditions to a supervisor or the Health and Safety Department as soon as identified.

Skills/Education/Experience

• Proficient with Microsoft Office Products, emphasis on Word, Excel/PowerPoint, Project and Outlook.
• Proven experience as office coordinator or in a similar role
• Experience assisting professionals in remote or decentralized offices
• Working knowledge of office equipment operations (e.g., telephone, computers and copier)
• Knowledge of office management systems and procedures
• Experience in customer service will be a plus
• Excellent communication and interpersonal skills
• Ability to interact with all levels within the organization and work in a fast-paced environment.
• Ability to meet administrative milestones, deadlines and budget.
• Must be approachable, respectful, friendly, and flexible when dealing with group/office needs.
• High school diploma or GED
• Minimum 2 years' experience serving in an administrative support role

Estimated Compensation Range: $25.00-$28.00/hour*
*Actual compensation may vary based on related work experience, geographical location and market conditions, education/training, certifications, and other credentials, as well as applicable knowledge and skills.
WHO WE ARE: C&S Companies is a national planning, design, and construction firm with more than 500 employees and growing. For more than 50 years we have been delivering critical infrastructure design, planning and construction services in aviation, civil/site infrastructure, construction and program management, construction/design-build, energy, environmental, facilities, architecture, planning, sustainability, and transportation. We have offices throughout New York State, California, Florida, Michigan, Arizona, Pennsylvania, Ohio, Washington, and Kentucky.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)