Part-Time - Administrative Assistant

Columbia

South Carolina

Full-Time

Overview of Bunnell-Lammons Engineering, Inc.

At Bunnell-Lammons Engineering, Inc. (BLE), every member of our team has a personal stake in ensuring the success of our clients. We are all personally accountable for building lasting relationships and delivering superior results. We put people first, whether that's our clients, our employees, or our community. It's why we listen more and work harder to understand the unique needs of our clients.

People are why we do this, and why we love what we do. We are at our best when we work together. That means bringing together a diverse team of talented, passionate, multidisciplinary experts to work closely alongside clients to create comprehensive solutions to complex problems.

We believe that by working together, no problem is insurmountable.

Job Description

As an Administrative Assistant with Bunnell Lammons Engineering, based at 720 Gracern Road, Suite 132, Columbia, SC 29210, you will provide comprehensive support to a team of fifteen (15) or more professionals. Your responsibilities encompass preparing expense reports, prioritizing activities, making travel arrangements, facilitating meeting set-up, scheduling meeting rooms, ordering lunches, and reviewing daily report logs. This role demands strong organizational skills, critical thinking, and the ability to anticipate needs while maintaining a high level of professionalism.

In addition to administrative duties, you will collaborate with and support engineering and field staff on current and future projects. This entails performing technical administrative tasks specific to engineering projects, drafting written reports, and monitoring project status along with related contracts.

Minimum Job Requirements

• Associate degree.
• 1 year of relevant professional experience within an Engineering field or technically advanced industry.

What you will be doing daily

• Provide word processing, spreadsheet creation and data entry, filing, meeting schedules, and other administrative support to facilitate corporate operations or professional service delivery.
• Type/produce/distribute all correspondence, proposals, feasibility studies/reports, transmittals, memos, specifications, meeting minutes, and legal descriptions, as required.
• Coordinate meeting preparations, notices, calendar scheduling, facilities, and lunches as required.
• Set up, maintain, and archive project files.
• Assist other Administrative Assistants and Receptionists in overflow capacity, backup, or emergency tasks.
• Coordinate and schedule conferences, training sessions, travel itineraries, lodging, transportation, and related arrangements.
• Book lodging for the traveling technician team.
• Coordinate FedEx shipping of material samples and other related department items.
• Coordinate and schedule conferences, training sessions, travel itineraries, lodging, transportation, and related arrangements.

Required Knowledge

• Intermediate user of Microsoft Office Suite. (Word, Excel, PowerPoint, Outlook, and TEAMS)
• Intermediate user experience with ADOBE PDF

Core Competencies for Success

• Ability to think and work with technical details in an organized, prioritized fashion.
• Advanced level of communication with the ability to manage multiple personality types.
• Passion for timely production of high-quality work.
• Adaptability to changes in processes and assignments.
• Tendency to ask (and answer the question "How can this be done better?"
• Speed and accuracy with technical documentation creation, data entry, and transcription.
• Deep understanding of technically written composition, grammar, spelling, and formatting.