Role Summary

To provide detailed accounting and active account statement entries and management for Independent Contractors. To include the following properly accounted for in an accurate and timely manner: job settlement distributions and disbursements, advances, expenses, chargebacks, credits, claims, and adjustments for all Independent Contractors and Company Drivers. 

Role Accountabilities and Responsibilities

• Distribute 48 hour & non-48 hour Independent Contractor (IC) job revenue from Bill of Lading and Rating sheet using Excel spreadsheets and DocuWare. (paperless system) 
• Complete non-48 hour Contractor audits, due on the 1st and the 16th of each month.
• Post to and maintain 48 and non-48 hour IC accounts in QuickBooks Accounting system.
• Process and post commission recaps, chargebacks, credits, claims, and adjustments to IC’s QB accounts as well as transferring the data to DocuWare. 
• Work with responsible parites to set up and control IC advances and disbursements via Comdata.
• Resolve any discrepancies and reconcile IC’s QuickBooks accounts with their final PC23 commission statements twice each month.
• Oversee distribution of IC statements twice each month.
• Follow established procedures for Independent Contractors’ debits, credits, and adjustments.
• Analyze, audit and utilize IC QuickBooks accounts and Statements to help IC’s manage their funds and to help minimize negative balances and advances to IC’s.
• Ensure all expenses and chargebacks are processed according to company policy.
• Assist in preparation of all reports used to manage IC’s and company drivers.
• Process the startup of new Contractors as well as the closeouts of those departing.
• Process monthly interest credits and chargebacks.
• Process and manage any monthly lease payments, insurance deductions, security deposits, and escrow due Company.
• Process and manage IC Voluntary Base Plate/General Repair accounts.
• Process and manage any IC garnishments due to be paid by Company.
• Audit and process company driver expenses sent in from each of the service centers/drivers.
• Audit all incoming paperwork prior to sending to rating to check that everything is accurate. Notifying the appropriate departments when jobs are set to post for 48 hour contractors and when/if the paperwork does not qualify. Enter jobs into the OOP List

• Work delinquent report to ensure drivers are paid in a timely manner. Including notifying appropriate departments of weekly, month end and year end deadlines.
• Audit OOP List twice a month for old contract drivers for the twice monthly OOP audit to ensure that the correct jobs are being paid.

• Check all incoming invoices for packing material and truck rentals to make sure they are accurate and prepare all necessary chargebacks or credits. Including keeping track of packing material picked up by drivers on the 48 hour contract. 
• Loading & recording advances and driver payments via Comdata and QB.

• Any other tasks assigned or requested by the CFO.

Qualifications and Experience

• Computer Skills: Demonstrated working knowledge of MS Office (Excel, Word, Outlook), QuickBooks, DocuWare a plus 
• Excellent oral and written communication
• Extremely detail oriented and efficient in managing multiple priorities and deadlines