6 Office Coordinator Jobs in Herndon, VA
BTI360 Website is Hiring an Office Coordinator Near Herndon, VA
Title: Office Coordinator
Type: Full Time, In Person
Hours: 7:30 a.m. - 4:30 p.m. and as needed for special events that occur in the late afternoon, evening, or weekends. (Note: candidate must be able to work Saturday mornings approximately once a month for a recurring community tech event.)
Location: Herndon, VA
Description: Our BTI360 Office Coordinator will ensure the smooth operations of our office, meetings, and events. We 🧡 our team and this role is crucial to ensuring a positive, comfortable, and productive work environment for everyone. The Office Coordinator will also provide administrative support to business leaders. This role reports to the Deputy of Operations for BTI360.
ABOUT US
Here at BTI360,we’ve built a culture that is passionate about developing software engineers. Softwaredoesn'tbuild itself. People do.In fact, teams of people do.That'swhy our primary focus is on developing better craftsmen, better teammates, and better technical leaders.By putting people first,we'renot just giving our teammates more opportunities to grow,we'realso raising the bar of the software we ship. BTI360 was voted 10 years in a row as a TOP Place to Work by the Washington Business Journal.
Responsibilities:
- Prepare spaces and rearrange furniture for meetings to include set up/clean up
- Ensure public spaces in the office are kept tidy
- Monitor, procure, organize, and restock supply inventory to include drinks, coffee, snacks, utensils, office supplies, etc.
- Assist with meal orders for breakfast and lunch meetings
- Maintain resource calendars to deconflict meetings and plan/provide adequate setups
- Receive and distribute mail and packages
- Answer and triage incoming phone calls to the main phone line
- Prepare and send written communications such as closures or building notices
- Receive and escort vendors
- Provide tours and orientation briefings
- Track receipts and prepare monthly expense reports
- Assist with shipments via FedEx, UPS, USPS
- Assist with audio/visual meeting set-ups, as needed
- Maintain office seating chart
- Prepare and clean desks when offboarding/onboarding teammates
- Run local errands (e.g., pick up from venues)
- Receive visitors for meetings and interviews
- Work with property management to address facility issues
- Internal event coordination and execution support
- Provide administrative support to Program Director in facilitating tasks and coordination with internal business departments
- Assist other departments, as needed
Qualifications
- Minimum 1 year of experience as an office clerk, administrative assistant, or similar role
- A strong orientation towards customer service—friendly, takes initiative without being asked, and has a desire to assist our team
- Attention to detail and strong organizational skills
- Ability to lift 45 lbs.
- Proficiency with Microsoft Office Suite and Google Workspace (Gmail, Calendar, Forms, Docs, Sheets)
- Excellent written and verbal communication/interpersonal skills
- Excellent critical thinking, decision-making, and conflict-resolution skills
- Hands-on experience with office machines (e.g., copiers/printers/conference systems/scanners)
- Ability to interact and effectively communicate with teammates/customers/vendors
- Willingness to be cross trained in other office support service areas for backup support and assume additional responsibilities/projects when necessary and as appropriate
- Demonstrates ability to manage schedule to conduct daily tasks
- High School Diploma
- Must be a US citizen and locally based in the Northern Virginia area
- Must have own car and be able to travel locally.
BTI360 also offers a great benefits package that includes:
- Fully paid healthcare premiums
- Competitive Salaries and Performance Bonuses
- Career Development and In-house training
- Generous PTO plus 10 Federal Holidays
- 401K Dollar for Dollar Matching up to 6% Annually-Vestedimmediately on day1.
- Giving Back:Serving communities locally and across the globe
- Social Events (i.e., Happy Hours, Golf Tournament, Family Festival)
BTI360 is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other protected class.BTI360 is a drug-free workplace.
Job Summary
Full Time
$41k-51k (estimate)
03/23/2023
07/09/2024
The job skills required for Office Coordinator include Microsoft Office, Attention to Detail, Written Communication, Verbal Communication, Organizational Skills, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
01/29/2022: Muskegon, MI
Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
12/12/2021: High Point, NC
An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
12/23/2021: Corpus Christi, TX
Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
12/27/2021: New London, CT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
02/15/2022: Clearwater, FL
Extremely possess the good listening ability.
02/08/2022: Saint Louis, MO
Always Be Available as a Mentor.
12/09/2021: Killeen, TX
A good office coordinator should be able to delegate work based on the strengths of each team member.
12/11/2021: Chillicothe, OH
Step 3: View the best colleges and universities for Office Coordinator.
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