Project Administrator

Provides operational support to multiple projects, carries out project tasks as directed by the Project Manager. The Administrator is directly responsible for the management of subcontract documents, project accounting administration and trade partner communication.

Top Five Responsibilities
1. Support PM's and work with PE's
2. Organized, efficient with solid time management skills
3. Good understanding of construction practices and procedures
4. Solid understanding of cost accounting and budgets
5. Work on several complex projects at once

 Primary Duties
• Assist with & distribute plans/specs
• Set up electronic and hard copy job files for the office and field
• Prepare & issue subcontractor contracts and purchase orders including:
1. Pre-contract safety & health agreements
2. Pay apps
3. W-9
4. Policies and procedures, etc
5. Material Supplier List
• Prepare drawing index for project
• Maintain and track insurance for all subs on each project
• Assist with prep on applications for payment to the owner
• Assist with review of sub pay apps and invoices
• Distribution of checks to subs and obtaining sub lien waivers
• Input all contracts, budgets, budget adjustments, purchase orders, and change orders in Procore
• Obtain, prepare, and distribute close out documents
1. Warranty
2. O&M’s
3. As-Built Drawings, etc.
• Filing
• General correspondence with subcontractors and suppliers
• Order and distribute office supplies for field personnel
• Prepare shipping documents and pack items for shipping via DHL, FedEx, UPS, and USPS
• Set up meeting invitations in Outlook and prepare documents or catering as needed
• Request and submit Performance and Payment Bonds for new projects
• Generate serial letter correspondence to Government
• Set up partnering session location and catering, send invitations to all needed
• Import/export needed information into RMS
1. Data entry for certified payrolls
2. Subcontractors
3. Insurance
4. SF 1413’s
• Review subcontractor certified payrolls and preparation of forms for submission to Government
• Prepare Quality Control Plans and Accident Prevention Plans for new projects and bids
• Obtain and submit information for Government quarterly and semi-annual reports (i.e.: ARRA and subcontracting reports, etc.)
• Assist in obtaining badge privileges for subcontractors

Education and Experience:
• Bachelor’s degree in related field preferred.
• Prior related office experience preferred.
• 1-3 year experience preferred. 

Physical Requirements:
• Prolonged periods of sitting at a desk and working on a computer.
 
Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.
Summary pay range: $25-$34 Hourly

Benefits
Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.

EEO/AA Statement
Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.

Drug Screening and Background Investigation Required

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