Overview

BRPH is looking for a Construction/Field Administrative Assistant for our Kennedy Space Center location. The Administrative Assistant assists & supports the Project Management team in performing administrative functions such as badging of personnel and assisting in transmitting documents to/from Client/Subs/Suppliers/etc., assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Field Project Management Team. 

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Coordinate with Space Florida and process/manage all badging requests.
• Processes and tracks formal correspondence with Clients and Subcontractors
• Follows up on owner responses for requested information.
• Assist in tracking all material purchases and service orders for the project.
• Orders supplies for job office and project
• Assist with management of site deliveries and ensure badging is completed in advance.
• Assists Safety Department with inventory maintenance of PPE on site.
• Creates job site binders
• Assist with document controls.
• Carries out administrative reviews on documents such as formatting, numbering, basic grammar, and spelling checks.
• Handles logistics support such as reserving flights, rooms, cars, etc. coordinating with the home office.
• Assists Project management with administrative support such as expense reports and other paperwork.

Qualifications

EDUCATION and/or EXPERIENCE:

• Must have a minimum of one year of experience performing work in the role of Administrative Assistant or a similar position.
• Experience in a construction environment is preferred.
• Experience working at the Kennedy Space Center is preferred.
• Must have experience drafting meeting minutes from notes and combining others’ notes into a single document.

OTHER SKILLS and ABILITIES:

Must have ability to operate a computer and be skilled in the following software.

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Procore is preferred.
• Blue Beam is preferred.

PHYSICAL REQUIREMENTS:

PHYSICAL DEMANDS: To successfully perform the essential duties of this position, an individual must be able to sit at a desk for four or more hours per day, and frequently lift and carry objects up to 10 pounds. Reasonable accommodations may be made to assist individuals with disabilities to perform essential job functions. 

LIMITATIONS AND DISCLAIMER: The above job description is meant to describe the general nature and level of work being performed; it is not intended as an exhaustive list of all duties, responsibilities, and required skills for the position. Employees will be required to follow any other job-related instructions and to perform other duties requested by their supervisor in compliance with Federal and State Laws. 

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE/AA/MFDV