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Executive Administrative Assistant - Full-Time

Marders

Bridgehampton, NY | Full Time

$84k-107k (estimate)

1 Week Ago

Executive Administrative Assistant - Full-Time

Marders

Bridgehampton, NY | Full Time

$70k-89k (estimate)

4 Months Ago

Executive Administrative Assistant - Full-Time

Marders Bridgehampton, NY

$84k-107k (estimate)

Full Time | Retail 1 Week Ago

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Marders is Hiring an Executive Administrative Assistant - Full-Time Near Bridgehampton, NY

EXECUTIVE ADMINISTRATIVE ASSISTANT – Full-Time

Company Overview:

Marders has been a trusted name in the Hamptons landscaping industry for over 48 years. Our team of skilled professionals is dedicated to delivering exceptional landscaping services, from design and installation to maintenance and horticultural care. We take pride in our attention to detail, creativity, and commitment to customer satisfaction. We are currently seeking a talented and detail-oriented Executive Administrative Assistant to join our dynamic team!

Position Summary:

The Executive Administrative Assistant to the Owner plays a pivotal role in ensuring smooth operations and effective communication within the organization. This individual directly supports the owner or CEO in various administrative tasks, enabling them to focus on strategic initiatives and high-priority tasks. The role requires exceptional organizational skills, discretion, and the ability to handle sensitive information with confidentiality. The ideal candidate is proactive, resourceful, and possesses excellent communication and multitasking abilities.

Key Responsibilities:

Calendar Management:

Coordinate and manage the owner's schedule, including arranging meetings, appointments, and travel itineraries.

Prioritize and schedule meetings based on urgency and importance.

Ensure the owner is briefed on upcoming commitments and prepared for meetings.

Communication:

Act as a liaison between the owner and internal/external stakeholders, including clients, vendors, and employees.

Screen and manage emails, phone calls, and correspondence, responding or redirecting as appropriate.

Draft and proofread correspondence, reports, presentations, and other documents on behalf of the owner.

Information Management:

Organize and maintain both digital and physical files, ensuring easy access to information when needed.

Conduct research and gather data on various topics as requested by the owner.

Compile reports, presentations, and briefing materials for meetings and presentations.

Administrative Support:

Assist in preparing agendas, materials, and presentations for meetings.

Coordinate logistics for events, conferences, and business trips.

Process expenses, manage invoices, and handle other financial tasks as required.

Confidentiality:

Handle sensitive information and confidential matters with the utmost discretion and professionalism.

Maintain confidentiality of proprietary information and sensitive documents.

Special Projects:

Undertake special projects and initiatives as assigned by the owner, which may involve research, analysis, and implementation of solutions.

Qualifications:

Bachelor's degree preferred, with a focus on business administration or related field.

Proven experience 5 years as an executive assistant, administrative assistant, or similar role, preferably supporting senior executives.

Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.

Strong communication skills, both written and verbal, with a professional and courteous demeanor.

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Acumatica is a plus.

Discretion and trustworthiness, with the ability to handle sensitive information confidentially.

Resourcefulness and the ability to anticipate needs and take initiative.

Attention to detail and high level of accuracy in all tasks.

Flexibility and adaptability to changing priorities and environments.

Previous experience in a fast-paced environment is a plus.

Benefits:

Competitive salary based on experience and qualifications. Salary range: $80,000 to $95,000

Comprehensive benefits package, including health insurance, 401(k) savings plan, and paid time off.

Opportunities for professional development and career advancement.

A supportive and inclusive work culture that values teamwork and innovation.

How to Apply:

Join us at Marders and be part of a dynamic team driving financial excellence and strategic growth! Please submit your resume to: Employment@Marders.com Please note that this position is in-person and not remote. Candidates must be able to work from our office in Bridgehampton, NY. NO RELOCATION PACKAGE M/F/D/VEOE

Job Summary

JOB TYPE

Full Time

INDUSTRY

Retail

SALARY

$84k-107k (estimate)

POST DATE

05/03/2024

EXPIRATION DATE

07/01/2024

WEBSITE

marders.com

HEADQUARTERS

BRIDGEHAMPTON, NY

SIZE

25 - 50

FOUNDED

1974

CEO

CHARLES MARDER

REVENUE

$10M - $50M

INDUSTRY

Retail

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About Marders

Providing high level of quality and service while carrying on a tradition of innovation and commitment to environment, remaining a leader in the landscape industry. Specializing in moving mature specimen trees and designing landscapes with the clients needs in mind, creating a design that is dramatic and exciting, while using organic methods. Marders got started 30+ years ago by Charlie Marder and has since grown into a thriving family business.

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The job skills required for Executive Administrative Assistant - Full-Time include Presentation, Microsoft Office, PowerPoint, Time Management, Initiative, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant - Full-Time. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant - Full-Time. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Executive Administrative Assistant - Full-Time positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant - Full-Time, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant - Full-Time. You can explore the career advancement for an Executive Administrative Assistant - Full-Time below and select your interested title to get hiring information.

Executive Administrative Assistant - Full-Time

Executive Assistant IV

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If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Executive Administrative Assistant job description and responsibilities

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Collaborate with leaders and other administrative professionals across the organization.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Executive Administrative Assistant jobs

An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.

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Start with a good telecommunications system.

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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).

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Become Focused and Committed to Deadlines.

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The executive administrative assistant position requires reliability and flexibility.

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Step 3: View the best colleges and universities for Executive Administrative Assistant.